Bid Coordinator (Transport Infrastructure)

Overview

Coordinate bid processes and support documentation for transport infrastructure projects.

Key Responsibilities

• document management
• bid portal
• pipeline database
• quality assurance
• deliverable scheduling
• client clarifications

Tasks

-Analyse client requirements, ensuring compliance and understanding of scoring criteria. -Oversee and manage the process for submitting bid clarifications and the client clarification process post-bid, ensuring these are handled efficiently. -Implement and maintain document management and version control for all bid documents. -Work on bids under the direction of the Head of Work Winning, Principal Bid Manager, or Bid Manager, supporting all required activities through to completion in line with established bid processes. -Maintain thorough familiarity with the client bid portal, including the prompt downloading of client documents, tender amendments, and clarifications, as well as uploading submissions and responses to clarification questions. -Manage bid portals daily by identifying and downloading new opportunities, distributing them to relevant stakeholders, tracking deadlines, and managing initial responses. -Keep bidding tools, such as the pipeline database, updated and contribute to bid reports as needed. -Organise meetings and workshops, including booking venues and coordinating attendees as required for the bid process. -Coordinate the bid platform, site, and folders, ensuring they are consistently organised and user-friendly for easy navigation. -Ensure all inputs from bid team members are organised and managed in a structured way, so all team members are aware of the status and progress of activities. -Assist and support bid managers with managing the bid process, tracking activity on portals, ensuring clients receive necessary information, and coordinating document downloads. -Monitor the overall production quality of bids throughout the process to ensure Amey submits professional, high-quality tenders. -Coordinate the schedule of deliverables using the leaderboard process to track progress, identify issues, and escalate concerns to the Bid Lead to ensure bids are submitted fully and on time.

Requirements

• organisational
• bid coordination
• transport infrastructure

What You Bring

-Proven organisational skills -Demonstrated interest in work winning or bid coordination -Knowledge of / interest in the Transport Infrastructure sector

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Benefits

-Pension: Benefit from a generous pension scheme with company contributions for your future peace of mind. -Competitive Salary: Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions. -Holidays: Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further 5 days! Giving you plenty of time to relax and recharge. -Exclusive Discounts: Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter. -Personal Development Opportunities: Advance your personal growth through mentorship and access to our award-winning programs like our Leadership Development, Women@Amey, and Multicultural Leadership programs. -Social Impact: Take part in our community initiatives with 2x paid volunteering days a year, plus other opportunities to support fundraising and local projects. -Career Growth: Propel your career with clear, dynamic advancement opportunities to roles like Senior Bid Writer & Proposals Manager -Flexible Benefits: Customise your benefits package with options like additional leave, cycle-to-work schemes, charitable giving, and gym memberships. -Training Opportunities: Unlock your potential with comprehensive training tailored to your growth, e.g. AMPM Qualification or Masters -Company Car/ Car Allowance

About Amey

-Headquartered in London, delivers full lifecycle solutions across roads, rail, facilities, and utilities. -Blends data-driven consulting with large-scale delivery, advising on analytics, asset condition, and digital platforms. -Typical projects include major highway improvements, railway electrification, signalling renewals, complex facilities upkeep, and public-sector estate upgrades. -Consulting arm advises on strategic asset management for clients like Network Rail and MTA’s Long Island Rail Road, with operations in North America and Australia. -A standout example is a Birmingham highways turnaround, demonstrating ability to navigate challenges for resilient, long-term infrastructure outcomes. -From restoring historic bridges to optimizing EV charging networks in Manchester via bespoke data models, brings creativity and engineering rigour to projects.

Sector Specialisms