Program Assistant-503680-A

Overview

Provides administrative support, coordination, and data management for senior management.

Key Responsibilities

• dvc system
• sharepoint
• powerpoint
• outlook calendars
• travel coordination
• report generation

Tasks

-Process incoming/outgoing personnel checklist, arrange conference room scheduling, perform office supply management duties; -Review internal and external communications for consistency and distribute approved documentation to appropriate personnel, as directed; -Track the annual employee performance evaluation reports and documents; -Assist with program management activities within the bureau directorate; -Coordinate and respond to data calls, and assist bureau staff on special projects; -Track assigned tasks and monitor progress and/or overdue action items; -Set-up the classified/unclassified Digital Video Conference (DVC) system and coordinate different time zone with regional (RIMC Directors) offices or missions abroad; -Review, edit, draft, and prepare executive documentation, letters, memorandums, interoffice communications, confidential reports and other correspondence, as needed; -Review and analyze program history to identify issues or trends which may have bearing in determination of future program direction for discussion; -Produce a variety of reports, tracks suspense actions, produces charts, create specialized databases, or prepare presentation materials from software programs -Record, draft and prepare meeting minutes, as required; -Assist in the identification, development, and tracking of internal and customer focused policies and procedures for cross-cutting issues; -Maintain, update and track multiple Outlook calendars and schedules; -Prepare a variety of analytical reports, memoranda, and written materials on various administrative and policy issues; -Track staff assignments, advising managers of progress and/or overdue action items; -Provide administrative and management support to senior management; -Perform Front Office liaison activities and facilitate communication across organizations; -Perform travel coordination by preparing authorizations and making reservations for Government employees using E2 Travel Solutions application, as required; -Prepare various analytical reports and draft administrative and policy documentation; -Draft and process electronic country clearance (eCC) requests for travelers both contract and government personnel; -Provide special event coordination, escort visitors, process visitor building access, answer and route incoming/outgoing phone calls; -Devise and maintain a systematic approach to the organization's Shared drives document repository and update information posted on SharePoint sites, as required; -Create and update PowerPoint presentations for ongoing projects and briefings; -Maintain expertise in managing SharePoint databases. -Process and track personnel leave requests, monitor and track motor vehicle fleet monthly usage mileage and gas expenses; -Assist in the preparation of policy documentation and disseminate to appropriate Front Office personnel; -Maintain various spreadsheet reports to assist in data analysis for senior management; -Prepare and publish meeting agenda, travel arrangements, setup internal/external meetings/appointments, perform staff time and attendance and reporting, manage and secure classified/SBU documents; -Collect, compile and coordinate processing of the Weekly Activities Reports (WARs);

Requirements

• top-secret
• ms office
• visio
• project
• zoom
• high school

What You Bring

-4 years of directly related administrative and technical experience -Active Top-Secret Clearance Required -High school diploma and must have a minimum of five (3) years office experience and supporting high level officials -Strong organizational and planning skills -Knowledge of office management systems and procedures -Excellent customer service skills -Excellent written and verbal communication skills -Proficiency in MS Office, and Teams, ZOOM, and WebEx platforms -Experience with EZ and E2 Travel Systems -Excellent time management skills and ability to multi-task and prioritize work in a fast- paced office environment -Attention to detail and problem-solving skills -Maintain proficiency in MS Office Suite, Visio, Outlook, and Project;

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About Dni (Delaware Nation Industries)

-Leverages tribal SBA 8(a) and HUBZone status to deliver fast-track, sole-source contracts across civilian and DoD sectors. -Employs a shared-services model integrating enterprise IT, cybersecurity, R&D, construction & professional staffing. -昫 undertake mission-critical IT systems, Cybersecurity deployments, commercial building construction, and medical supply logistics. -Recognized for performance excellence with ISO 9001 & ISO 27001 certifications. -Distinctive subsidiary distributes American-made, fentanyl-rated nitrile gloves and medical imaging equipment. -Rooted in Lenni-Lenape heritage, infuses its SHINES culture—Selflessness, Humility, Integrity, Native Pride, Entrepreneurship, Servanthood—into its business narrative.

Sector Specialisms