Shared Services Coordinator - Accounts Receivable

Overview

Manage invoicing, billing, and cost control across business lines.

Key Responsibilities

• invoice processing
• billing schedules
• cost tracking
• po monitoring
• debt follow-up
• financial liaison

Tasks

-Assist in the preparation of cost accrual and ensure submission in accordance with corporate finance requirements and timetable -Liaising with Aberdeen Commercial team to assist with responding to any invoicing queries from clients -Provide guidance and support to commercial administrators with regards to the updating of billing schedules and recoverable costs and charges to be included -Tracks spend per job against PO value committed to by clients. -Create, maintain, update & check billing schedules incorporating all charges in preparation for submission of invoices -Prepare, raise and issue sales invoices, ensuring compliance with relevant contract/PO and that all required back-up documents are included. -Monitor and report on expenditures against client purchase order values, proactively flagging when spend approaches or exceeds the committed PO amount -Assist with accurate internal and external contract cost reports, distributing and facilitating reviews with the project manager/engineer responsible. -Review aged debtors list issued by finance and follow up on for any overdue invoices raised with the clients operational / supply chain contacts (not with client AP contact) -Generate best value for the company through accurate and timely invoicing and effective management of a Business Lines commercial activities. -Review of invoices and schedules to ensure that they are presented to the client correctly and in a timely manner such that they are paid on the due date. -Liaising with the Global Finance team in regard to invoicing duties. -The Invoicing Coordinator is primarily responsible for providing invoice / billing duties across the various business lines and assisting with general cost engineering.

Requirements

• bachelor's
• cost control
• invoice generation
• microsoft office
• communication
• time management

What You Bring

EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills. -Commercial administration experience -Any Bachelor's Degree Holder or Undergraduate -Previous cost control / contract engineers role -Experience with computer-operating software. -Previous invoice generation experience -Ability to work under pressure -Competent computer skills (Microsoft office) -Candidates shall have good communication skills and have self-confidence; such they can deal with high-pressure situations. -Ability to learn and follow processes, procedures and company specific systems -Able to adopt the concept of continuous improvement

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About Enermech

-Mechanical, electrical, and instrumentation services were integrated under one roof upon founding. -Initial growth was driven by oil & gas, LNG, and petrochemical projects worldwide. -Today, the company offers end-to-end solutions including cranes, valves, rental operations, process management, pipeline, subsea, hydraulics, integrity, and training services. -Projects encompass onshore/offshore oil & gas platforms, LNG turnarounds, pipeline and subsea installations, as well as power and major infrastructure works. -Guided by experienced leadership, the company combines deep technical engineering expertise with global reach, expanding from energy roots to multi-sector excellence.

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