Project Administrator

Overview

Supports project operations, finance, documentation, and communication.

Key Responsibilities

• schedule tracking
• document management
• cash management
• bid management
• billing
• status reporting

Tasks

-Assist project managers with tracking project schedules, budgets, and key milestones. -Coordinate and maintain project documentation, including contracts, RFIs, submittals, change orders, and job cost tracking. -Collection interaction with clients and internal project teams. -Daily cash management, deposit local cash receipts, and apply them to accounting systems. -Support the bid process by organizing bid packages, tracking deadlines, and following up on outstanding proposals. -Process monthly billings and waivers. -Work closely with clients and track compliance documentation. -Will assist with general office support, phones, messengers, shipping, mail, etc. -Monitor and update project status reports, ensuring timely communication with internal teams and external stakeholders.

Requirements

• microsoft office
• coins
• plexis
• 3+ years
• project administrator
• problem‑solving

What You Bring

-Excellent organizational skills with attention to detail. -This position requires excellent communication skills, the ability to multi-task while staying organized, and a “what can I do to help the team” mindset. -Strong interpersonal skills can foster positive working relationships with team members and stakeholders. -3+ years of experience as a Project Administrator, Project Coordinator, or in a similar role. -High degree of integrity, professionalism, and discretion when handling sensitive information. -Ability to prioritize tasks and manage multiple projects simultaneously, meeting deadlines consistently. -Strong problem-solving abilities with a proactive and solution-oriented mindset. -Adaptability to evolving project needs and a willingness to take on new challenges. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). -Experience with an ERP such as COINS, Plexis, etc.

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Benefits

-Medical, Dental, Vision & Prescription Drug Coverage -Salary Range: $48,000 – $69,000 (based on experience and education) -Annual Profit Sharing -Additional voluntary benefits (income replacement, supplemental life, hospitalization, pet insurance, EAP, and more) -Paid Time Off (PTO) -100% Employee-Owned Company -Comprehensive Benefits Package: -Short and Long-Term Disability -Company-Funded Life Insurance

About Anning-Johnson Company

-Grew through mid‑century into a multi‑million‑dollar firm by 1960, expanding into poured gypsum decks, drywall, fireproofing, and roofing. -Today one of the nation’s largest employee‑owned specialty contractors, serving eight major US markets coast to coast. -Handles end‑to‑end specialty construction: preconstruction, exterior wall systems, interior walls & ceilings, metal decking, roofing, spray fireproofing, mechanical insulation. -Typical projects include commercial offices, healthcare facilities, data centers, multi‑family high‑rises and tenant improvements. -Has delivered standout work like LEED‑platinum university buildings, tech campuses, high‑end acoustical interiors, and master‑planned data center facilities. -Notable presence in markets like Atlanta NCR HQ, Seattle’s Tulalip Casino, Portland’s Patricia Reser Center, and DC’s Capital One Block A.

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