Entity Management Specialist

Description

• Support due diligence and corporate transactions, including M&A, financings, and restructurings, by providing corporate documentation and entity information.
• Maintain detailed entity records in corporate governance systems or databases.
• Draft, review, and maintain corporate resolutions, board and shareholder consents, and meeting minutes.
• Coordinate notarization, apostille, and legalization of documents when required.
• Maintain corporate records and minute books (physical and digital), ensuring accuracy and compliance with internal policies and legal requirements.
• Prepare and file annual reports and other required filings with secretaries of state and regulatory bodies to maintain entity good standing.
• Prepare and file formation documents, certificates of good standing, and dissolution paperwork.
• Manage the renewal and maintenance of business licenses and permits across jurisdictions.
• Provide support for intercompany consolidations, mergers, business transfers, and group structure simplification.
• Serve as a liaison between internal departments and external stakeholders (e.g., registered agents, government agencies, and outside counsel).
• Assist in scheduling board and committee meetings, preparing meeting materials, and maintaining accurate records of board actions.
• Monitor deadlines for compliance filings and corporate obligations to ensure timely submissions.
• Track and manage board and officer appointments, removals, and resignations, including preparation of related documentation.
• Coordinate the formation, registration, and dissolution of corporations, LLCs, and other legal entities in various jurisdictions.

Requirements

• Proficiency with Microsoft Office Suite and entity management platforms (e.g., GEMS, hCue, Diligent Entities).
• Ability to work independently and prioritize multiple tasks with minimal supervision.
• Excellent written and verbal communication skills.
• Education: Bachelor’s degree; Law degree or Paralegal certification from an accredited institution, and/or The Institute of Company Secretaries of India (ICSI) certification a plus.
• Excellent organizational and document management skills.
• Familiarity with corporate governance best practices and accounting and United States public company reporting requirements.
• Experience: Minimum 5–10 years of relevant experience in a legal or corporate governance setting, preferably in a law firm or corporate legal department involving multinational corporations and entity management for a large portfolio of international subsidiaries.
• Strong knowledge of corporate governance, entity management, and regulatory filings.
• Experience coordinating with registered agents and corporate service providers.
• High attention to detail, discretion, and professionalism.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance