Project Administrator

Overview

Support BMS compliance and documentation across bid and delivery stages.

Key Responsibilities

• governance docs
• risk assessments
• bi monitoring
• compliance records
• crm tracking
• sharepoint setup

Tasks

-Assist Project Managers in initiating and maintaining governance documentation throughout the DO stage. -Coordinate the completion of required forms, risk assessments, and approvals prior to project mobilisation. -Monitor system reports and BI dashboards to identify projects that require governance updates. -Maintain accurate records of project compliance activities and contribute to internal reporting. -Ensure opportunity progress is appropriately captured in our Customer Relationship Management software. -Ensure compliance with BMS protocols and Mott MacDonald’s quality management standards (ISO 9001). -Support onboarding of new starters with BMS orientation materials and guidance. -Support the scheduling and documentation of project reviews and lessons learned sessions. -Support bid teams in applying BMS requirements during the WIN stage -Assist in the setup and maintenance of SharePoint project sites, ensuring correct document structures and metadata tagging. -Facilitate due diligence procedures for clients and partners, including background checks, regulatory compliance verification, and risk profiling -Help capture and track project actions, decisions, and approvals in our project management systems. -Monitor compliance with project plans, permit-to-practice obligations, and professional practice management plans (PPMPs).

Requirements

• microsoft office
• sharepoint
• crm
• degree
• iso 9001
• stakeholder mgmt

What You Bring

-Proficiency in Microsoft Office and SharePoint; experience with CRM and Connect Projects is an asset. (Comfortable working with a wide range of applications such as project dashboards, portals, external spreadsheets) -Degree or diploma in business administration, project management, engineering, or a related field is preferred, but is not manditory. -3–5 years of experience in a project support, compliance, or administrative role, ideally within a consulting or engineering environment. -Strong organisational skills and attention to detail. -Familiarity with quality management systems (e.g., ISO 9001), regulatory compliance, and document control practices. -Demonstrated ability to work independently, take initiative, and proactively manage tasks in a dynamic project environment. -Possesses an exceptional ability to develop relationships with project stakeholders, requiring strong interpersonal communication and interpersonal skills.

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About Mott Macdonald

-Delivering complex projects that require both technical expertise and strategic vision. -Design of major infrastructure and transport systems. -Specializing in sustainable solutions to address challenges and capitalize on opportunities. -History built on innovation and forward-thinking engineering, consistently delivering impactful results.

Sector Specialisms

Security Clearance

-facilitate due diligence procedures, including background checks for clients and partners.