Contracts Administrator

Overview

Administers contracts, tender submissions, and compliance for construction projects.

Key Responsibilities

• audit prep
• reporting
• tender support
• contract management
• document coordination
• compliance tracking

Tasks

-Assist with audit preparation and documentation control for compliance reviews. -Track and submit monthly or milestone-based reporting (e.g. performance metrics, contract KPIs, workforce reporting, progress updates). -Support the preparation and submission of RFPs, RFQs, EOIs, and other tender documentation, ensuring alignment with government procurement requirements. -Manage all contract obligations, including expiry dates, extensions, variations, and certificates (e.g., COI, WSIB, business licenses, safety policies, and insurance). Collaborate with HR as needed. Maintain accurate contract records and registers, ensuring all key dates, deliverables, and compliance requirements are tracked and up to date. -Coordinate contract award and execution processes, including document formatting, approvals, and signatures. -Ensure contract documentation meets client specific requirements.

Requirements

• document control
• procurement diploma
• microsoft office
• aconex
• 1-3 yrs
• communication

What You Bring

-High level of document control, attention to detail, and process compliance. -Certificate or diploma in Business Administration, Procurement, or related field (or equivalent practical experience). -Familiarity with reporting frameworks such as Indigenous participation, local content, or social procurement. -1 - 3 years’ experience in a contracts or procurement administration role, preferably in construction, infrastructure, or engineering sectors. -Strong communication skills and ability to liaise with internal stakeholders and external clients. -Experience with government-funded construction or service contracts. -Familiarity with government procurement processes and contract compliance frameworks (e.g., municipal, provincial or federal). -Proficient in Microsoft Office Suite (especially Word and Excel); experience with procurement or document management systems is advantageous. -Working knowledge of systems such as Aconex, TeamBinder, or similar platforms. -Excellent organizational and time management skills with the ability to meet tight deadlines.

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Benefits

-Competitive salary -A great working environment -Group insurance benefits -Company RRSP program

About Mircom Group Of Companies

-Mircom evolved from 1960s apartment intercom roots into a global life-safety technology force. -Headquartered in Vaughan, Ontario, with North American manufacturing and branch offices spanning Canada, the U.S., and overseas. -Publicly known brands include Mircom, Secutron, and U.E.C., delivering fire detection, alarm, security, access control, and mass notification. -Products – from addressable fire panels to emergency lighting – have been deployed in airports, hospitals, residential towers, and institutional campuses. -Typical projects include smart fire/alarm installs at venues like the Pan Am Games Athletes' Village and Berenice International Airport. -Highly vertically integrated: maintains Canadian production, engineering, and service under Mircom Engineered Systems for turnkey solutions. -Addresses sectors including commercial, healthcare, institutional, and residential markets around the world.

Sector Specialisms