Accounts Payable Specialist
Empire State Realty Trust
Process AP for multiple properties, ensuring accurate invoices and vendor compliance.
15d ago
$70,000 - $75,000
Junior (1-3 years)
Full Time
New York, NY
Office Full-Time
Company Size
667 Employees
Service Specialisms
Real Estate Investment
Property Management
Leasing
Real Estate Development
Capital Markets
Tenant Services
Sector Specialisms
Office
Retail
Multifamily
Buildings
Commercial
Residential
Energy Efficiency
Sustainability
Role
What you would be doing
invoice processing
vendor reconciliation
yardi entry
payment execution
audit support
metric reporting
- Investigate and identify solutions to enhance process efficiencies from invoice approval through payment processing
- Perform weekly check runs, ensuring accurate and timely execution of payments
- Review invoices and statements to ensure all information is accurate, including proper coding of payables
- Ensure compliance with company policies and procedures as well as regulatory requirements
- Review of expense reimbursements
- Process invoices in a timely manner, ensuring accuracy and prompt resolution of discrepancies with vendors and internal departments
- Issue stop payments from banks and reissue checks
- Assist in responding to audit requests
- Respond to year-end audit requests from vendors’ accountants
- Prepare, issue and file 1099s at year end
- Generate metric reporting
- Perform the day-to-day processing of all accounts payable transactions for multiple properties
- Coordinate with personnel with regards to purchase orders
- Participate in special projects as required
- Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
- Assist with reconciliation between third party payment processor (Paymode) and Yardi
- Meet or exceed key performance indicators and targets
- Resolve invoice discrepancies with vendors and internal teams, including performing vendor reconciliations
What you bring
yardi
ms office
accounts payable
5+ years
process improvement
customer service
- Positive – you possess a service-oriented attitude with excellent follow through
- Exceptional written and oral communication skills
- Prolonged periods of sitting at a desk and working on a computer
- Yardi software experience preferred
- Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
- Strong proficiency in MS Office (Excel and Word)
- Experience with process improvement and automation preferred
- Ability to work independently and collaboratively in a fast-paced team environment
- Must be able to lift up to 15 pounds at times
- Ability to build strong working relationships with vendors and colleagues
- Outstanding customer service skills
- 5+ years of experience in Accounts Payable role required
- Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
- Excellent analytical, mathematical, and organizational skills
- Voluntary Hospital, Accident, and Cancer Programs
- Employee engagement programs
- Health/Dental/Vision insurance
- Paid parental leave
- Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
- 401(k) with 100% match up to 5%
- Competitive base salary and bonus
- Flex Summer Fridays
- Pre-tax transit accounts
- Employee Assistance Program for emotional, financial, and legal support
- Voluntary Enhanced LTD Program
- Employee Discount Programs
- Complimentary gym membership and other wellness benefits
- Volunteer time off
- Generous paid time off
- Complimentary Empire State Building Observatory access
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
$190M
Q2 2024 Revenue
Generated $190 million in revenue during the second quarter of 2024.
93%+
Manhattan Office Occupancy
Maintains high occupancy rates in its Manhattan office properties.
#1
Tripadvisor Ranking
Recognized as the top U.S. and world attraction on Tripadvisor in 2024.
~7.9M sq ft
Office Portfolio
Manages a significant office portfolio in New York City.
- Owns and operates iconic properties, such as the Empire State Building and its world-renowned Observatory Experience.
- Leases modernized, amenity-rich office and retail spaces, driving consistent leasing momentum.
- Has expanded its portfolio into multifamily residential properties in NYC, broadening its reach beyond traditional assets.
- Celebrated for securing major leases at properties like 20 West 34th Street.
- Maintains healthy liquidity and growing cash flow, with $42 million in signed leases yet to commence.
100% Renewables
Wind Energy Usage
The entire portfolio is powered entirely by renewable wind energy, making it the nation's largest user of green power in real estate according to the EPA.
89% Fitwel Certified
Healthier Workplaces
A significant portion of the Manhattan portfolio is certified for healthier workplace environments, improving occupant health and productivity.
GRESB 5-Star
Green Star Recognition
Achieved GRESB 5-Star Rated for the fourth consecutive year with a remarkably high score of 93.
93/100 Score
GRESB Achievement
Received a score of 93 in GRESB assessment, demonstrating exceptional commitment to sustainability.
- WELL Health-Safety Rated: first commercial portfolio in the Americas to achieve the WELL Health-Safety rating.
- Certified™ Great Place to Work® in 2023
100% Carbon Neutral
Entire Portfolio
Maintained carbon neutrality for all properties.
57% Emissions Reduction
Empire State Building
Achieved significant emission reductions since 2009.
9,000 Acres Preserved
Biodiverse Forests
Supported conservation efforts to offset fossil fuel usage.
1.5°C Aligned
Science Based Targets
Targets validated with the Science Based Targets Initiative.
- On track for Net Zero by 2030 at Empire State Building and 2035 across portfolio.
- Offset all electricity usage since 2011 at ESB and portfolio since January 2021 via 100% wind RECs.
- 100% of portfolio WELL Health-Safety Rated, enrolled in WELL at Scale, received WELL Health-Safety Leadership Award.
- Lead ranking by GRESB for all listed companies in the Americas (highest possible score).
- ENERGY STAR Partner of the Year Sustained Excellence Award in 2023 and 2024.
- 2024 International TOBY Earth Award and BOMA NY Grand Pinnacle & Earth Awards.
- Fitwel Champion with 82–86% portfolio certified.
- 100% NYC commercial office portfolio ENERGY STAR certified.
2023
Great Place to Work Certification
Recognized as a Great Place to Work® based on validated employee feedback.
2023
Bloomberg Gender Equality Index
Named to the Bloomberg Gender‑Equality Index for demonstrating strong gender equality practices.
- Great Place to Work certification reflects high‑trust workplace culture (employee‑reported)
Articles
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