Project Coordinator

Overview

Admin support for engineering/architecture projects: docs, budgeting, scheduling, QA.

Key Responsibilities

• document management
• file administration
• invoice processing
• budget tracking
• quality assurance
• remote collaboration

Tasks

-Assisting with the development and maintenance of the project filing structure -Monitor, track, and file large amounts of electronic documentation -Assist with invoicing, budgeting, planning, tracking spending, and developing spending projections -Analyze accounting information, develop trend analyses and develop methods for presenting this information -Apply company quality assurance guidelines and procedures for project document management -Copy and/or scan project-related documents in-house and coordinate sending out larger jobs -Provide high-level administrative project support across multiple disciplines -Assist in the management, upkeep, and distribution of project schedules -Assist with project guides, project reviews, project invoices, and expense reports as needed -Create and maintain paper and electronic files -Archiving closed projects -Provide support in the local Quality Program by documenting the performance of Management and QC Reviews, generating and updating the relevant QA/QC documentation -Participate and facilitate remote collaboration including conference calls and online meetings -Compose, type, format, proofread, edit and organize documents, reports, specifications, and correspondence -Coordinate meetings and assist with presentations

Requirements

• excel
• ms project
• power bi
• projectwise
• quickbase
• self-starter

What You Bring

-Expertise in MS Excel -Proficiency in Microsoft Word and Excel -Local candidates preferred -Ability to perform diversified clerical functions and basic accounting procedures -Experience with additional software (Microsoft Project or other scheduling software) -A self-starter, able to work with minimal direction, team-oriented, and able to work with different personalities and styles -A minimum of 1 years related experience -Associate degree in a closely related field or combination of education and relevant experience -Experience with document management software (e.g. Bentley ProjectWise, E-builder,Document Express) -Strong organizational, verbal, and written communication skills -Previous Architecture/Engineering experience -Familiarity with collaboration products such as OneDrive, MSTeams, and OneNote -Proficient in Software applications, including Power Automate, Microsoft BI, Adobe Acrobat, Outlook, MS Project, QuickBase, and Powerpoint -Ability to prioritize competing demands for your time in a fast-paced environment

People Also Searched For

About Hdr

-provides innovative and sustainable solutions for infrastructure, buildings, and the environment. -combines engineering, architecture, and environmental stewardship in a holistic approach. -designing award-winning transit systems, water treatment plants, and energy-efficient buildings. -iconic public buildings and large-scale infrastructure projects.

Sector Specialisms