Senior Proposal Specialist

Overview

Lead capture planning, proposal development and client service for AEC projects in NY/NJ.

Key Responsibilities

• ai tools
• crm tracking
• proposal development
• client research
• bd systems
• team coordination

Tasks

-Partner with graphic designers to develop custom visuals and infographics that reinforce win themes. -Prepare client meeting materials, capabilities briefings, and targeted marketing collateral. -Lead complex proposals from initial request to final submission, including alternative delivery pursuits. -Use approved AI tools for writing, research, and proposal efficiency; collaborate with leadership on new use cases. -Support Tier I client management activities in collaboration with BD Client Service Leaders; serve as BD Partner for Tier II/III clients. -Facilitate and participate in kick-off meetings, milestone reviews, and client debriefs. -Conduct research into clients, competitors, and markets to inform win themes and pursuit strategies. -Participate in or lead working groups focused on improving BD systems, processes, and tools. -Analyze SOQs/RFPs to prepare compliance matrices, schedules, and outlines. -Lead standard- and strategic-level pursuits, driving capture kick-offs, follow-up meetings, and early positioning discussions. -Track all opportunities and deliverables in CRM. -Coordinate and prepare interview teams, including scheduling, content preparation, and rehearsals. -Manage communications, delegate tasks, and monitor progress to ensure deadlines are met. -Conduct client research (contract awards, budgets, press coverage, events) to inform pursuit strategies. -Foster a collaborative, inclusive team culture that values quality, consistency, and best practices. -Draft pre-RFP content to support strategic positioning. -Determine resource needs for assigned pursuits. -Develop client-focused proposal sections including cover letters, executive summaries, personnel bios, project descriptions, firm overviews, and subconsultant qualifications. -Edit technical approaches for narrative clarity, structure, and alignment with visual messaging. -Collaborate with BD leadership to ensure consistent implementation of best practices. -Mentor junior BD staff, providing feedback and coaching to support their professional growth.

Requirements

• 5 years
• aec
• communication
• bachelor's
• microsoft office
• adobe indesign

What You Bring

-Minimum 5 years of experience in the AEC industry managing proposal lifecycles, preferably with New York and New Jersey transportation clients. -Excellent interpersonal, communication, and organizational skills. -Proven ability to lead, coordinate, and produce high-quality, winning proposals and interviews. -Bachelor’s degree in English, Marketing, Journalism, Communications, or equivalent experience. -Proficiency in Microsoft Office Suite and CRM tools; experience with Adobe InDesign preferred.

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Benefits

-Tax-deferred 401(k) savings plan. -Tuition reimbursement for continued education. -Competitive paid-time-off (PTO) accrual. -Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. -Hybrid (in-person and remote) work environment. -Incentive compensation for eligible positions. -Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

About Gft

-Born from over a century of legacy, GFT emerged through the integration of Gannett Fleming, TranSystems and five acquired firms. -Its rebrand reflects a unified national platform offering architecture, engineering and construction across complex infrastructure markets. -Projects span transportation, water, power generation, and civic building design, showcasing expertise in critical infrastructure sectors. -Its financial strength is underpinned by private equity ownership and consistent recognition in industry rankings. -An unusual fact: it merged two storied firms and five others, creating an AEC powerhouse attuned to community-scale impact.

Sector Specialisms

Security Clearance

-criminal background check required for all advertised positions.