Accounts Payable Specialist (On-Site)

Overview

Handle AP tasks, vendor management, and financial record-keeping for construction firm.

Key Responsibilities

• accounts payable
• invoice entry
• vendor payments
• reconciliation
• month-end
• tax compliance

Tasks

-Coordinate and complete Accounts Payables for Oklahoma Office -Compute, classify, record and verify numerical data for use in maintaining accounting records -Stay informed and up to date on project issues and payments from General Contractors and Customers. -Manage New Vendor and Subcontractor setup ensuring accuracy, thoroughness and compliance with existing policies and procedures. -Close A/P cycle timely in order to help with monthly accounting closing. -Manage weekly vendor payments, employee expense and per diem reimbursements. -Match vendor invoices and purchase orders, packing slips when applicable. -Enter invoices into accounting software, approve and pay invoices in a timely manner. -Track vendor agreements and apply discounts when possible through timely payments. -Ensure proper sales tax treatment for all purchases including electronic transactions. -Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution. -Organize and maintain A/P records. -Help CFO with A/P accrual at month’s end and other close activities as needed. -Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues. -Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues. -Assist with audits, both internal and external, by handling all accounts payable related requests. -Follow internal control policies, guidelines, and procedures for all activities maintaining GAAP compliance. -Obtain vendor statements and reconcile open payables with their open receivable statement.

Requirements

• bachelor’s degree
• microsoft office
• vista
• accounts payable
• construction
• time management

What You Bring

-Two-year college degree or bachelor’s degree (or equivalent electrical construction-related work experience) preferred. -Must have strong time management abilities. -Accounts payable experience a strong plus, payroll experience a plus as well. -3 - 7 years working in an administrative job, supporting management. -Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel. -Must have strong attention to detail. -Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information. -Working knowledge of the construction industry, operations management, and safety practices a plus. -Working knowledge of federal, state, and city regulations and guidelines. -Must have the ability to compile and analyze data, and problem solve. -Must have experience with accounting software. Experience with Vista by Viewpoint is a plus. -Complete tax-exempt certificates -Ability to communicate effectively and professionally with various departments and outside vendors, both verbally and in writting. -Must build positive working relationships with multiple levels of employees and management

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About Morley Moss Inc.

-Expanding to full-spectrum design-build services after its humble beginnings. -Operates with headquarters in Sunnyvale, TX, and a Tulsa branch. -Projects include commercial builds, industrial facilities, mission-critical data centers, and power-generation sites. -Specializes in structured low-voltage networks, AV systems, industrial electrical work, transformer/power installations, and energy-efficient retrofits. -A single-source model covers estimating, engineering, fabrication, installation, and 24/7 maintenance. -Known for handling classified-area construction and rapid-response special projects requiring precision and security.

Sector Specialisms