Administrator, Project

Overview

Supports daily site operations, handling admin tasks, invoicing, permits, and reporting.

Key Responsibilities

• site visits
• project billing
• job packages
• supplier accounts
• attendance tracking
• invoice processing

Tasks

-Travel to site locations will be required. -Assists with the creation and submission of project billing. -Coordinates and prepares job packages including locates, permits, materials. -Establishes accounts with local suppliers for miscellaneous items for the site. -Ensures and assists in the completion of accident reports. -Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. -Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance. -Meets and greets all visitors in a positive friendly manner. -Handle invoices with respect to distribution to appropriate departments for approval. -Learn, interpret, and applies organizational policies, rules, and regulations. -Maintains an organized filing system on site.

Requirements

• engineering degree
• ms office
• data entry
• communication
• multitask
• teamwork

What You Bring

-Repetitive movement (data entry). -Ability to work independently as well as a member of a team. -Ability to work well under pressure and meet deadlines with poise and confidence. -A degree or diploma in Engineering (Civil, Mechanical, or Electrical) is preferred. -Ability to show discretion with confidential and/or personal material. -Professional interaction with all levels of staff within the organization from front line to senior executive. -Prolonged sedentary positioning. -Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.). -Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint). -Superior written and verbal communication skills (preparation and proofreading of documents). -Able to perform in a fast-paced environment.

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About Aecon Group Inc.

-From humble beginnings in plumbing and gas fitting, the company has evolved into a leading infrastructure developer, with operations rooted in Hamilton since its founding in 1877. -Offers comprehensive construction services across civil infrastructure, urban transit, nuclear power, utilities, and industrial works. -Through its Concessions arm, the company specializes in private-public partnerships (P3) for global infrastructure development, emphasizing integrated delivery from planning to long-term operations. -Delivers iconic projects including the CN Tower, Vancouver SkyTrain, Montreal-Trudeau Airport, Gordie Howe Bridge, and major nuclear refurbishments. -Expanding into next-generation energy solutions with Canada’s largest battery storage initiative and leadership in small modular reactor development. -While maintaining a strong presence in Canada, the company also caters to North American markets and selectively engages in international concessions. -Demonstrates expertise in complex mega-projects through seamless integration of engineering, construction, financing, and operations.

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