Secretary 1

Overview

Provides secretarial support, clerical tasks, and office management for DEEP bureau.

Key Responsibilities

• invoice processing
• document management
• data reporting
• inventory management
• travel coordination
• office software

Tasks

-Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); -Takes notes and/or meeting minutes; -Maintains an inventory of supplies and equipment; -take notes (shorthand, speedwriting or other method acceptable to the supervisor). -Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; -Posts notices and documents on the Department’s internet websites, and -Answers phones and takes messages; -Pulls and attaches related materials; -Arranges and coordinates meetings (including space and equipment); -Organizes and maintains files (including confidential files); -Maintains, updates and reviews reference materials and manuals. -Reviews, routes and prioritizes mail. -Makes travel arrangements. -operate office suite software; -Processing invoices, purchase orders, and other administrative forms; -Greets and directs visitors; -Designs office filing systems; -Scans correspondence; -operate office equipment which includes computers, tablets, and other electronic equipment; -Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. -Acting as a resource to staff and the public. -Orders supplies when necessary; -Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). -Prepares expense accounts; -Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. -Writes minutes of meetings, lectures, conferences, etc. from rough draft; -Arranging for Bureau travel and assisting with post-travel reimbursement forms; -Maintains time and attendance records; -Creating and maintaining electronic document records; -schedule and prioritize office workflow;

Requirements

• microsoft suite
• adobe acrobat
• zoom
• business math
• document management
• teamwork

What You Bring

-Experience responding to public information requests or compiling information in response to Freedom of Information Act requests. -Ability to -Edits using knowledge of grammar, punctuation and spelling. -Experience interpreting information contained in document submittals and entering data into electronic file management systems. -Experience in the operation of Microsoft Suite, Adobe Acrobat Pro, and Zoom. -Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). -business math; -Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). -Experience with organizing, managing, and processing electronic files and databases. -Experience working in a team environment as well as independently. -interpersonal skills; -Proofreads for content; -proper grammar, punctuation and spelling; -Considerable knowledge of -Experience scanning documents and uploading to electronic document repositories. -Experience with business math, processing invoices, purchase orders, travel authorizations, reimbursements, and administrative forms. -Knowledge of -oral and written communication skills; -Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. -Experience adjusting to shifting priorities.

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Benefits

-A healthy work/life balance to all employees. -Professional growth and development opportunities.

About Connecticut Department Of Administrative Services

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Sector Specialisms