Proposal Specialist

Overview

Develops and manages bid proposals and related documentation.

Key Responsibilities

• rfq management
• bid preparation
• file structure
• document standards
• presentation design
• marketing coordination

Tasks

-Manages client generated RFQ and documents, Southland developed response, and final submission documentation within file structure. -Partners with Marketing to develop and implement tools and procedures to ensure future project documentation is published and maintained according to Southland standards. -Partners with internal clients and team members to develop Power Point presentation design and content. -Establishes and maintains file structures for project specific Request for Qualification (RFQ) and Bid Proposals. -Manages bid proposal preparation including, but not limited to, scope, resumes, project lists, organization charts, and any collateral/support documentation. Assists with developing deliverable list, timeline for document preparation, submission requirements and responsibilities and final package submission. -Compiles and coordinates with Marketing team to maintain project data to be used for press releases, project profiles, and case studies for print and website use. Coordinates media opportunities and trade show scheduling with Marketing. -Develops prequalification and bid proposal package preparation and submissions as requested.

Requirements

• adobe suite
• ms office
• ms visio
• project management
• customer service
• unanet

What You Bring

-Ability to write, edit and proofread content. -Competent in MS Office, MS Visio; -Minimum 2 years' experience in writing, editing and researching to prepare, print and submit online technical documentation, including preparation of proposals -Good project management skills with ability to meet assigned deadlines. -Strong customer service skills. -Strong research and analytical skills. -Strong verbal and written communication skills. -Unanet or Asana experience a plus -Strong multi-tasking and prioritization skills. -Experience in Service or Construction industry preferred -Competent in Adobe Creative Suite. -Project management experience preferred -Adobe Creative Suite experience strongly preferred

People Also Searched For

Benefits

-401(k) plan with 50% company match (no cap) and immediate 100% vesting -Disability income protection insurance -Annual bonus program based upon performance, achievement, and company profitability -Paid parental leave -Pre-tax flexible spending plans (health and dependent care) -Term life, AD&D insurance, and voluntary life insurance -Medical, dental, and vision insurance (100% paid for employee) -Training/professional development opportunities and company-paid memberships for professional associations and licenses -Paid holidays, vacation, and personal time -Wellness benefits

About Southland Industries

-Delivers engineering, construction, service, and energy solutions across complex building lifecycles. -Works on high‑profile projects—from airports and sports arenas to hospitals and advanced technology facilities. -Known for tackling intricate MEP challenges with prefabrication, modular systems, and cutting‑edge controls. -Typical projects include airport baggage systems, elite sports venues, healthcare campuses, and biotech labs. -Stands out for its seamless ‘one‑company’ national model that leverages cross‑country expertise. -Combines bold problem‑solving and craftsmanship to create future‑ready, efficient built environments.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship will be provided.

Security Clearance

-employment offers contingent on successful drug tests, background checks, and professional reference checks.