Grant & Assistant Project Manager - downtown Miami

Description

• Participate in progress meetings with design professionals, contractors, and stakeholders, including municipalities and federal agencies.
• Maintain current accounts and credentials in grant portals (SAM.gov, Grants.gov, GrantSolutions, Delphi, etc.).
• Ensure compliance with Brightline’s financial controls, procurement procedures, and safety policies.
• Serve as liaison with grantors, partner agencies, and internal stakeholders for all post-award communications, amendments, and reporting requirements.
• Assist in the coordination, planning, and execution of capital projects, ensuring alignment with Brightline’s safety, schedule, budget, and quality goals.
• Review and track project budgets, commitments, and cost exposures; maintain project logs including Potential/Pending Change Orders.
• Coordinate grant reporting activities—collecting data, preparing financial and performance reports, and ensuring timely submission to granting agencies.
• Support the finance team with grant invoicing, documentation, and reimbursement tracking.
• Act as a coordinator and facilitator between development, construction, and operations teams to ensure alignment of schedules, deliverables, and compliance milestones.
• Assist leadership in maintaining communication across departments, tracking action items, and following up to ensure timely resolution.
• Support implementation of company-wide project control, quality, and reporting systems.
• Manage awarded grants through implementation, ensuring compliance with all federal and state requirements, including Buy America, Davis-Bacon, and DBE participation.
• Identify, track, and evaluate grant opportunities (federal, state, and local) relevant to Brightline’s projects, including safety initiatives, expansion, and infrastructure improvements.
• Support the Project Manager in managing contractors, consultants, and vendors to deliver projects on time and within budget.
• Monitor submittals and RFIs, ensuring timely and coordinated responses.
• Assist in project closeout, commissioning, and turnover to operations.
• Support project reporting, including preparation of weekly status updates and inputs to executive-level monthly reports.
• Collaborate with legal, procurement, and finance teams to execute grant agreements and flow-down provisions to contractors and vendors.
• Lead or support the preparation of competitive grant applications, coordinating across departments to develop compelling proposals, supporting documentation, and cost-benefit analyses.
• Utilize project management tools such as Primavera P6, PMWeb, and Microsoft Office Suite to track schedules, costs, and documentation.
• Represent Brightline professionally with external stakeholders, including cities, regulatory agencies, and community partners.
• Review, negotiate, and process payment applications, change orders, and contract documents.

Requirements

• Demonstrated experience managing complex, multi-stakeholder capital projects.
• Minimum 5–8 years of experience in project management, grant management, or related fields within infrastructure, construction, or transportation.
• Strong organizational and communication skills, with ability to manage multiple priorities in a fast-paced environment.
• Strong analytical and writing skills, with the ability to synthesize technical information into clear reports or narratives.
• Detail-oriented with demonstrated ability to ensure compliance and documentation accuracy.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Primavera P6, PMWeb, or similar project management tools preferred.
• Familiarity with federal funding regulations and reporting requirements (FTA/FRA/DOT) preferred.
• Collaborative, self-driven, and adaptable to changing priorities.
• Proven track record of preparing and managing grants, preferably federally funded transportation or infrastructure programs.
• Education: Bachelor’s degree in Construction Management, Engineering, Architecture, Public Administration, Business, or related field.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance