Administrative & Guest Services Liaison

Overview

Supports daily property operations, admin tasks, and on‑site tenant/visitor services.

Key Responsibilities

• tenant tracking
• maintenance coordination
• cam reconciliation
• invoice processing
• lease documentation
• inspection reporting

Tasks

-Create a welcoming atmosphere for tenants and visitors by being a visible and approachable presence. -Maintain and update tenant contact lists, insurance certificates, and utility tracking. -Respond to guest concerns or on-site issues with professionalism and escalate as necessary. -Monitor supply levels (e.g., janitorial), and coordinate restocking. -Circulate through the property to observe, report, and address maintenance or safety issues. -Coordinate and track maintenance requests, repairs, and tenant improvements. -Conduct property inspections and assist with operational follow-ups. -Support year-end CAM reconciliations, including gathering backup and preparing letters. -Support entry protocols, visitor guidelines, and general facility flow. -Communicate with tenants, vendors, and contractors as a liaison for property management needs. -Assist with tracking monthly tenant sales and HVAC compliance. -Review, code, and process invoices; prepare meeting minutes. -Assist with preparing lease summaries, vendor contracts, budget drafts, and lease file documentation.

Requirements

• microsoft office
• 2+ years
• bachelor's
• property mgmt
• lease admin
• time management

What You Bring

-Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) -Frequent use of hands and computer (keyboard/mouse) -Ability to work independently and as part of a team -Comfortable working in both office and property settings -Minimum 2 years of experience in property management, administrative support, or customer service -Strong communication and interpersonal skills -Associate's or Bachelor's degree in Business Administration, Communications, or related field -Occasional lifting (up to 20 lbs), stooping, reaching, or kneeling -Regular sitting, walking, and talking/listening -Experience in commercial or retail property management -High School Diploma or Equivalent -Ability to read and interpret leases, contracts, procedures, and policy documents -Valid driver's license, reliable vehicle, and clean driving record -Familiarity with lease administration or facility operations systems -Strong time management, multitasking, and organizational skills

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Benefits

-Prolonged screen time exposure -Combination of office and on-site work; up to 25% local travel

About Goodman Realty Group

-Founded with a vision to provide innovative real estate solutions, the company has established a reputation for quality and integrity. -The company focuses on real estate investment, development, and management, offering a diverse range of properties and services. -Known for its commitment to building long-term value, the company has successfully developed and managed a variety of residential, commercial, and industrial properties. -Their portfolio includes a mix of high-end residential complexes, cutting-edge commercial spaces, and strategically located industrial developments. -The company takes pride in tailoring projects to the specific needs of their clients, whether through innovative design or prime location selection. -With a strong emphasis on market trends and investment potential, the company continuously adapts to the evolving real estate landscape. -Their history is marked by sustained growth and an impressive track record of successful developments across major metropolitan areas.

Sector Specialisms