Coordinator, People (NYC)

Overview

Provide executive assistance, office management, and employee engagement for NYC office.

Key Responsibilities

• expense reporting
• facilities management
• it support
• calendar management
• event coordination
• executive support

Tasks

-Handle expense reporting and administrative tasks with accuracy timeliness, and discretion. -Support meeting logistics, including scheduling conference rooms, setting up AV equipment, and arranging catering as needed. -Promote a collaborative, inclusive, and positive workplace culture aligned with MEI’s mission and values. -Oversee day-to-day office operations, including supplies, vendor coordination, facilities management, and IT/office systems support. -Coordinate with building management and external service providers to maintain a safe, efficient, and welcoming work environment. -Support onboarding of new employees and assist with internal communications related to office updates and employee resources. -Contribute to cross-functional People projects, including special initiatives across the People team sub-functions -Plan and execute employee engagement initiatives, such as team events, office gatherings, recognition programs, and wellness activities. -Serve as a trusted partner and point of coordination for multiple executives, helping manage priorities, communication, and time effectively. -Coordinate and support events at the New York City office, with a focus on welcoming customers and partners to our MEI+ Lab, our new collaborative workspace and innovation hub. -Manage complex calendars, coordinate meetings and travel logistics, and proactively anticipate scheduling needs to maximize executive productivity. Act as a key liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on priorities. -Bring sound judgment, tact, and initiative to every interaction, representing both executives and MEI with professionalism and polish. -Act as the primary point of contact for office-related needs and inquiries. -Partner with the Chief People Officer and People team leadership on strategic priorities and company-wide culture or process improvements as needed -Support preparation materials for meetings, presentations, and correspondence with a high degree of professionalism and confidentiality.

Requirements

• microsoft office
• 3+ years
• bachelor’s
• fast-paced
• problem solving
• event planning

What You Bring

-Experience working in a fast-paced, scaling environment. -Extraordinary organizational, written and oral communication, and interpersonal skills. -3+ years of experience in office management, executive support, or administrative roles, ideally in a fast-paced or growth-oriented company. -Bachelor’s degree or equivalent experience. -Ability to plan and support internal events and initiatives that strengthen team connection and culture. -Proactive problem-solving skills, ability to manage multiple priorities with discretion and professionalism. -Ability to anticipate needs, take initiative, and work independently in a fast-paced environment. -High proficiency with Microsoft Office Suite and; familiarity with expense and scheduling tools.

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Benefits

-Medical, dental, vision -401(k) and company match -Strong culture of collaboration, performance, and personal growth -Professional development stipend -PTO and company holidays -Employer-paid short-term disability, long-term disability, life insurance

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