Executive Assistant

Overview

Provides high-level admin support to C-suite exec, managing calendars, travel, communications.

Key Responsibilities

• travel coordination
• calendar management
• meeting planning
• stakeholder liaison
• project support
• confidential handling

Tasks

Reporting to the Chief Legal Officer, the Executive Assistant provides high-level administrative support to designated C-suite executives, managing and facilitating their day-to-day operations on projects, processes, and various business-related activities. This role requires a deep understanding of the company's strategies and operations, ensuring confidentiality, and providing efficient, organized, and proactive support. As a steward of the HQ, the Executive Assistant embodies the values and mission of the organization, actively contributing to the HQ On-Site EA Team's efforts to support the broader HQ community and foster a culture of respect. -Partner with the HQ On-Site Executive Assistant Team to share best practices, coordinate initiatives, and provide mutual coverage when needed. -Exercise sound judgment and make independent decisions that align with executive and organizational priorities. -Oversee travel arrangements, itineraries, accommodations, and expense reports, ensuring accuracy and efficiency. -Manage complex calendars, schedule meetings, and coordinate logistics to keep the executive well-prepared for all engagements. -Handle confidential and sensitive information with professionalism, discretion, and integrity. -Uphold Veralto’s mission and values in all interactions, fostering a collaborative, respectful, and inclusive workplace culture. -Organize and support meetings, events, and visits at the Waltham HQ, providing a seamless experience for guests and colleagues. -Support cross-functional projects by coordinating with various teams, tracking milestones, and ensuring timely delivery of deliverables. -Prepare, review, and edit correspondence, presentations, and reports for executive meetings and decision-making. -Serve as a liaison between the executive and project teams, helping align priorities and maintain clear communication. -Act as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication and timely handling of requests.

Requirements

• c-suite ea
• ms office
• bachelor's
• paralegal
• time management
• legal tech

What You Bring

This role is based in an office environment at Veralto’s Waltham site, requiring on-site presence at least three days per week for those living within 40 miles, with standard working hours and occasional overtime during peak periods or to support executive functions and special activities. -Demonstrated ability to perform effectively in high-pressure, fast-paced environments requiring discretion and sound judgment. -Exceptional organizational, planning, and time-management skills, with the ability to multitask, set priorities, and consistently meet deadlines. -Extensive experience providing executive-level administrative support, including calendar management, travel coordination, and executive communications. -Proven experience as an Executive Assistant supporting C-Suite executives or senior leadership teams within a global, publicly traded company. -Bachelor’s degree or equivalent professional experience. -Excellent verbal and written communication skills, with a professional and confident approach when interacting across all organizational levels. -Advanced proficiency in MS Office and a strong understanding of modern office management systems, tools, and procedures. -Experience as a C-level Executive Assistant or Paralegal supporting legal teams or working in a corporate legal environment within a public company; familiarity with corporate governance and legal technology platforms, including budget management and accrual processes, is preferred. Experience in an AmLaw 500 firm, or holding a paralegal certificate or other legal certification, is highly beneficial.

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Benefits

-Total rewards that support your success at work and beyond, including comprehensive health benefits, a 401(k) savings plan with employer match, and associate wellbeing programming with rewards. -2–3 days hybrid work environment. -Ongoing investment in your career through dedicated training, on-the-job development, and coaching. -Paid holidays and a permissive paid time off policy emphasizing flexibility and trust.

About Veralto

-Headquartered in Waltham, MA, unified brands like Hach, Videojet, ChemTreat and Esko. -Delivers projects ensuring safe water, precise food and medicine tracking, and environmental monitoring. -Specializes in water treatment systems and product identification technologies across industries. -Built on legacy brands trusted for innovation, with operations in municipal water, packaging, and lab testing. -Distinctive in combining water-centric solutions with supply-chain traceability under one roof.

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