Executive Assistant

Overview

Provide admin support to surveyors: manage correspondence, scheduling, docs & meetings.

Key Responsibilities

• invoice management
• program updates
• contract administration
• client liaison
• digital workspace
• travel coordination

Tasks

-General office administration duties including typing, filing, printing, word processing, creating and maintain various trackers/action logs and other administrative duties on a day-to-day basis. -Managing balance of professional fees (where relevant), along with creating and issuing invoices to internal and external parties by each month end. -Receiving sub-contractor invoices and action accordingly. -Assisting with updating and circulating construction programmes for multiple projects. -Overseeing the administration of collateral warranties and contracts. -Liaising with business clients. -Preparing and issuing meeting agendas, performing research for meetings, minute taking and chasing of actions. -Managing project specific diary and email management. -Obtaining quotations from consultants as relevant and assisting with organizing works on site (where relevant). -Collating information for monthly reports to be sent to the client (where required). -Organising, scheduling and attending face-to-face and teams meetings where appropriate. -Booking travel arrangements, flights and accommodation, including arranging access for inspections and co-ordinating external suppliers for surveys. -Drafting contractor certificates and notices prior to the formal approval and issue. -Ensuring contractual insurances are up to date and valid to the agreed sum. Maintain a tracker document in this regard. -Assisting with checking that the H&S and O&M Manuals provided by the contractor are complete and ready to issue to the client. -Maintaining electronic filing system in compliance with ISO 9001 regulations. -Running and maintaining a digital workspace, ensuring all documentation is up to date and available to all parties.

Requirements

• microsoft office
• 60 wpm
• time management
• detail
• gcses
• project management

What You Bring

-Ability to type to 60 wpm is desirable. -Ability to manage own time and workload. -Good knowledge of Microsoft Office -Keen eye for detail. -Minimum of 5 GCSEs at Grade C/5 or above, including English and Mathematics. -Previous administration/secretarial experience/project management experience – ideally within the construction industry.

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About Cs2 Chartered Surveyors

-Evolved from a small specialist practice into a seven-office UK consultancy. -Acquired by RSK Group in 2021 but retained its leadership and brand identity. -Operates across diverse sectors—from energy and industrial to transport, water, and government projects. -Delivers multidisciplinary services including building surveying, cost consultancy, project management, and dilapidations. -Works with high-profile clients such as Sainsbury’s, Pizza Hut, DSV, and government bodies. -Typical projects range from retail roll-outs and student accommodation to complex infrastructure and mining sites. -Renowned for integrating local insight with national reach through its regional offices. -Financially solid within RSK’s Geosciences & Engineering, leveraging group scale while maintaining agility.

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