Turnover Package Manager

Overview

Oversee electronic document control and turnover packages for project closeout.

Key Responsibilities

• document control
• version control
• punch tracking
• metrics reporting
• vendor liaison
• approval process

Tasks

o Ensure all documents are readily accessible, with controlled access based on project requirements. o Develop, implement, and maintain document control procedures for both internal teams and external stakeholders. o Collaborate with project teams to resolve any documentation punches, discrepancies, or missing documentation o Tracking of documentation punches and provide metric reports on punches o Utilize document management software for the electronic control and tracking of project documents o Following up on documents after an agreed time. o Maintain accurate records of all turnover documentation for future reference or audits. o Review and verify that all documentation requirements (VDR) for handover are complete and accurate o Ensure proper version control is maintained for all document packages o Address any queries related to document format, structure, or content during project closeout. o Perform document audits to ensure compliance with project-specific standards. o Monitor the status of turnover documentation and provide regular updates, metrics and reports to senior management on the status and any potential delays. o Proactively engage with vendors on common documentation punches and common issues to ensure right first-time approach o Liaise with clients, subcontractors, and third-party vendors to ensure the timely submission and approval of turnover documents. o Manage and oversee the organization of electronic documents, ensuring the proper naming conventions, filing structures, and version control systems are in place. o Ensure all documents comply with contractual, legal, and client-specific requirements. o Work closely with project managers, engineers, construction teams, and contractors to ensure smooth coordination of document flow and turnover deadlines. o Coordinate with various departments and contractors to ensure timely collection, review, and distribution of required documents for turnover packages. o Managing the approval process by sending the document to approved reviewers/ approvers according to an approval matrix.

Requirements

• mega projects
• document control
• detail oriented
• relevant degree
• communication skills
• analytical skills

What You Bring

Experience on mega capital expansion projects ($100 million+) Experience in Document Control: Proven experience in managing both physical and electronic project documents, including tracking, receiving, filing, and managing documents. Attention to Detail: Ability to ensure all documents are clearly labeled, indexed, complete, and readable. Educational Background: A degree/certificate in a relevant field such as Information Management, Library Science, or a related discipline. Communication Skills: Strong ability to clarify document contents with client and vendor personnel. Analytical and Organizational Skills: Expertise in filing documents in a neat and consistent manner and managing document control storage. Technical Skills: Proficiency in developing and managing an electronic document control plan.

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About Equiliem

-Operates core divisions like Evaluent Talent Solutions and FieldLink, serving sectors from contingent labor to low‑voltage network infrastructure. -Completed high-impact projects in healthcare, government, industrial, energy, professional services, and technology. -Offers contract and direct hire staffing, payroll/EOR, independent contractor compliance, managed services, consulting, and direct sourcing. - relationship-centric model has earned multi-year partnerships, with clients praising their responsiveness during urgent hiring needs. -Combines deep recruiting expertise with tech-driven insights, giving clients market data to inform pay structures and hiring strategies. -Under CEO leadership, has grown from a traditional staffing agency into a multi-division workforce solutions firm.

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