Company Secretary

Overview

Provides administrative support and project documentation for an electrical contractor.

Key Responsibilities

• payroll processing
• timesheet review
• data entry
• report preparation
• schedule coordination
• document management

Tasks

Support payroll and billing processes, including reviewing job reports and timesheets. Coordinate schedules, meetings, and communication between field staff, management, and clients. Help prepare and submit project-related forms, vendor documents, and compliance reports (e.g., Davis-Bacon, certified payroll, union reporting, etc.). Manage incoming and outgoing mail, invoices, and deliveries. Serve as the first point of contact for phone calls, emails, and general inquiries. Assist with data entry, job tracking, time sheets, and report preparation. Maintain office supplies and ensure smooth day-to-day administrative operations. Help us establish and maintain organized filing systems for project documentation, permits, and employee records.

Requirements

• microsoft office
• quickbooks
• high school
• permitting
• construction
• organized

What You Bring

Knowledge of permitting processes and industrial project coordination. We are an established electrical contracting company specializing in industrial projects throughout central Florida. We are seeking a full-time Secretary / Administrative Assistant to support daily office operations, assist management, and help maintain accurate documentation for ongoing projects. The ideal candidate will be organized, dependable, and comfortable working in a fast-paced construction environment. High school diploma or equivalent (Associate’s degree or higher preferred). Reliable, professional, and able to work independently with minimal supervision. Understanding of certified payroll, union reporting, or Davis-Bacon compliance. Ability to handle confidential information with discretion. Strong computer skills — proficiency in Microsoft Word, Excel, and Outlook required. Excellent organizational skills and attention to detail. Experience in construction or electrical contracting industry preferred, but not required. Familiarity with project documentation, job costing, or accounting systems (e.g., QuickBooks, Foundation, or similar). Prior experience in an administrative, secretarial, or office support role. Strong written and verbal communication abilities. Standard business hours (Monday–Friday).

People Also Searched For

Benefits

Stable, long-term position with a well-established electrical contractor. Competitive pay based on experience.

About reliable electric

Nope

Sector Specialisms