Programme Administrator

Overview

Administers project docs, logs, reports; supports QA/QC, health & safety, stakeholder coordination.

Key Responsibilities

• document control
• status reporting
• register management
• stakeholder database
• qa/qc support
• filing system

Tasks

-Analyse, interpret and summarise the status of various registers and logs on the project -Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information -Actively contribute by way of identifying improvements to the filing system -Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director -Ensure appropriate issuance and storage of documents in accordance with the project document control procedure -Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity -Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same -Track office supply inventory -Manage the external stakeholder database including inputs and report production as required -General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team -Populate document register, request for information register, action log, issue log and other project control tools as appropriate -Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits -Enforce and maintain a strong and clear project filing system

Requirements

• word
• excel
• powerpoint
• database
• documentation
• communication

What You Bring

-Documentation skills and strong focus on detail -Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases -Good verbal and written communications skills including ability to present information in a clear and concise format -Flexible and ability to multi-task -Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines -Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands

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About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

Sector Specialisms