Contracts and Shipping Administrator

Overview

Administers contracts and shipping, handling orders, documentation, and customer service.

Key Responsibilities

• document distribution
• sap billing
• kpi management
• order processing
• customer liaison
• contracts administration

Tasks

-Distribute documents accordingly. -Use of departmental tools and reports to maximise output to achieve goals. -Deliver daily / monthly / quarterly targets. -Carry out detailed, efficient contracts administration for Hard Copy / Electronically Received customer orders (process orders, review content, prices, and customer credit). -Respond directly to customers regarding order queries and deliveries. -Raise Company Freight Insurance invoices on SAP (Billing). -Create and amend Billing documents. -Maintain KPI’s: OA Lead Time, OTD, FG, OIH overdue. -Create picking lists and shipping documents from SAP System and where necessary edit to suit customer requirements. -Attend Flash 5 meetings with Contracts or Shipping Team (Safety, Workload, Targets, Issues) -Ensure all orders are scheduled for dispatch in line with customer requirement/Manufacturing Capabilities and acknowledged within 48 hours. -Develop a sound understanding of the legalities of contracts, finance, invoicing and standard terms and conditions. -Liaise with internal departments. -Check Worklist daily for items, quantity, and order status.

Requirements

• sap
• incoterms
• customs
• excel
• logistics
• customer service

What You Bring

-Knowledge of import and export shipping procedures. -Good knowledge of SAP or any other equivalent ERP system. -Knowledge of customs regulations, export documentation and import regulations of overseas countries. -Customer service experience. -Good PC skills, Excel, Outlook. -Knowledge of Incoterms “INCOTERMS 2020”. -Ability to perform under heavy workload in a high intensity pressured environment. -Logistics and warehouse understanding.

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About Ge Vernova

-Traces roots back to Edison and Alstom, merging power, renewable, digital & financial wings. -Headquartered in Cambridge, MA, crafts large-scale gas turbines, SMRs, wind turbines, hydro and grid tech to fuel economies. -On the nuclear front, advancing small modular reactors (like BWRX‑300) in partnership with utilities and supporting semiconductor projects. -Wind prowess spans onshore, offshore and blade making—with key sites like Dogger Bank offshore and blade plants in Spain. -Electrification arm tackles grid stability: HVDC, transformers, storage, conversion, plus GridOS software powering smarter infrastructure. -Weaves finance and consulting through energy-infrastructure investments, funding solar farms to pipelines via GE Energy Financial Services.

Sector Specialisms