Executive Assistant- Hybrid

Overview

Provides strategic executive support to the EVP of Transportation, handling schedule, documents, and meetings.

Key Responsibilities

• communication management
• stakeholder liaison
• document drafting
• meeting coordination
• schedule management
• information management

Tasks

-Filter, forward, and follow up on communications (emails, calls, various requests) based on strategic priorities. -Act as a liaison with key stakeholders, both internally and externally (clients, partners, senior executives, etc.). -Draft, edit, and format various executive documents: reports, presentations, service offerings, strategic notes. -Organize client meetings or business events in collaboration with the relevant teams. -Proactively manage the Executive Vice President's schedule: coordinate high-level meetings, prepare strategic files and documents, and monitor critical deadlines. -Help prioritize files and initiatives, ensuring a constant link between internal and external issues. -Plan and coordinate meetings, committees, and executive travel. -Ensure effective, structured, and confidential management of information (physical and digital). -Prepare agendas, follow up on decisions, and produce meeting minutes.

Requirements

• diploma
• bilingual
• 5-7 yrs
• ms office
• adobe pro
• aesthetics

What You Bring

-College or professional diploma (DEC, AEC, DEP) in administration, office automation, communication, or any relevant field. -High degree of discretion, judgment, initiative, and autonomy. -Excellent command of French and English, both written and spoken (bilingual position required). -Ability to work under pressure, manage multiple priorities at once, and meet tight deadlines. -5 to 7 years of experience in a similar role with senior executives or as an executive assistant. -Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Visio), Adobe Pro, and good knowledge of professional social networks (LinkedIn, etc.). -Strong sense of aesthetics, writing quality, and visual presentation.

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Benefits

-3-5 weeks of vacation, based on years of relevant experience -Retirement Savings Plan (RRSP) with up to 4% employer contribution -Flexible work schedule in a hybrid work mode -Employee and Family Assistance Program -Tailored training to improve your existing skills -Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week -As an employee-owned company, an annual opportunity to purchase shares for all employees

About Cima+

-From modest beginnings, it grew into a multidisciplinary firm delivering both local and national projects. -It operates over 40 offices across Canada, offering integrated consulting across engineering disciplines. -Services span energy, infrastructure, transport, buildings, environmental, geotechnical, and digital systems. -Typical projects include major infrastructure, urban development, environmental restoration, and complex transit systems. -CIMA+ has reinforced its scope through strategic acquisitions like C3 Water, Eramosa and MidSea Engineering. -It stands out for its employee-shareholder model, fostering commitment and entrepreneurial drive. -Continuously expanding presence and innovating in project delivery and digital technology integration.

Sector Specialisms