Document Controller

Overview

Manage project documents, ensure compliance, and maintain document control systems.

Key Responsibilities

• compliance check
• document management
• records indexing
• distribution tracking
• identifier assignment
• governance updates

Tasks

-Checks compliance and quality of documents ahead of submission. -Manages the incoming and outgoing documents (internal and external) -Assist users in capturing and locating electronic information. -Ensure that all governance documents are updated, and a proper audit trail is maintained. -Responsible for the storage of the active and archived documents. -Regularly updates the Document Distribution Matrix. -Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle. -Expedite document creation, review, signature approval, and release of internally produced documents. -Implement and maintain coordinated and consistent document depository for the Project Team. -Responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records. -Liaises with Consultant / Contractor / Subcontractor DC Team for any document control issues. -Records the incoming and outgoing distribution of documentation. -Provides unique identifiers for all project documentation.

Requirements

• sharepoint
• aconex
• projectwise
• document control
• agile
• 1+ yrs

What You Bring

-Knowledgeable in Document Control Procedures. -1 plus years of experience in related role required. -Agile working -Excellent organisational skills and diligence. -Experience with tools such as SharePoint, Aconex, ProjectWise preferred. -Excellent time management skills with a proven ability to meet deadlines. -Excellent verbal and written communication skills. -Ability to multitask and prioritise workload efficiently. -Strong analytical and critical thinking skills. -Recognised Document Control qualifications or relevant experience.

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Benefits

-Critical illness and compassionate leave -Group term life insurance, and Group medical insurance coverage -Career mobility options -Paternity Leave -Short and Long-term global employment opportunities

About Mott Macdonald

-Delivering complex projects that require both technical expertise and strategic vision. -Design of major infrastructure and transport systems. -Specializing in sustainable solutions to address challenges and capitalize on opportunities. -History built on innovation and forward-thinking engineering, consistently delivering impactful results.

Sector Specialisms