Property Administrator

Overview

Manage accounts receivable, lease administration, and tenant relations for a mall.

Key Responsibilities

• billing
• rent collection
• jd edwards
• budgeting
• account analysis
• deposit tracking

Tasks

-Assist with annual mailouts / Year End Billings/Annual Prebills -Analyze rental accounts to identify short payments and follow up with tenants. -Provide assistance to the Management Team with budgeting, quarterly reforecast and monthly revenue accruals as required. -Enter leasing assumptions, expense budget and capital information, as well as reforecast entry for both. -Work with Senior Property Administrator to bill utility invoices and construction invoices. -Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off. -Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts. -Work collaboratively with the Property Administration team to collect all rents due under the lease and general invoices for all Kingsway Mall business units. -Work with Property Administration team to prepare monthly over 90 days -Determine tenant percentage rent payable, post, and invoice accordingly – both monthly and year-end billings -Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards. -Support the set-up of storage license agreements into JD Edwards. -Generate manual billings to tenants, vendors and customers as required. -Track and oversee collection and refunds of construction and security deposits. -Generate monthly billings for tenant rent -Initiate collection procedures regarding past due rent(s) and account balances, placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s). -Build relationships with tenants and vendors

Requirements

• jd edwards
• yardi
• microsoft office
• business administration
• 2+ years
• communication

What You Bring

-Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities -2+ years previous experience; Retail environment preferred -Post-secondary education in a related field is preferred (i.e., Business Administration or Accounting) -Previous experience using JD Edwards and Yardi is considered a strong asset for the role -Proficiency using Microsoft Office applications (i.e., Word, Excel, Outlook) -Specialty leasing documents in JDE and assist with permanent Tenant setup -Strong communication and interpersonal skills, and a team player

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About Oxford Properties Group

-Founded with a vision to create exceptional spaces. -With a diverse portfolio spanning commercial, residential, and mixed-use developments, serving both urban and industrial markets. -Commitment to long-term value creation drives its approach to real estate investment, development, and operations. -Renowned for transforming properties into vibrant, functional spaces that foster community engagement and business growth. -Consistently demonstrated expertise across multiple asset classes, from high-rise towers to sprawling industrial hubs. -Notable projects include landmark office towers, multi-use complexes, and large-scale retail developments in key global markets. -Known for its innovative approach to real estate, leveraging cutting-edge technology and design to meet evolving market needs. -Influence extends across North America, Europe, and Asia, positioning the company at the forefront of international real estate.

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