Admin Executive

Overview

Provides high-level admin support to senior management and oversees office/factory operations.

Key Responsibilities

• office management
• budget tracking
• facility management
• stakeholder liaison
• compliance monitoring
• training reporting

Tasks

-Oversee office requirements, including stationery, consumables, and equipment. -Follow up on employees’ training programs and maintain up-to-date training reports on a weekly or monthly basis. -Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors. -Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards. -Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements. -Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance. -Provide support to different departments regarding administrative and logistical requirements. -Oversee medical and facility insurance and ensure timely annual renewal and updates. -Assist in organizing meetings, preparing minutes, and following up on action items. -Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. -Manage petty cash, office budgets, and administrative expense reporting. -Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting. -Maintain and update company records, files, and databases. -Provide general administrative support to different departments as required. -Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. -Monitor employees’ monthly attendance reports and ensure proper filing and record-keeping monthly. -Support HR in employee documentation, attendance records, and onboarding formalities. -Handle correspondence, emails, and communication with internal and external stakeholders. -Manage and oversee general office & factory administration, including supplies, equipment, and facility management. -Liaise with vendors, service providers, and landlords for office-related requirements. -Ensure compliance with company policies, health & safety standards, and government regulations.

Requirements

• microsoft office
• sap
• workday
• hr degree
• health & safety
• data analysis

What You Bring

-A results-driven approach and a keen eye for detail. -Strong organizational and multitasking skills. -Strong ability to generate reports and conduct data analysis, strong presentation skills -Proven experience (2–4 years) in office administration or executive support role. -Good knowledge of health, safety, and security procedures. -Proficiency in Microsoft Office. -Problem-solving mindset with attention to detail. -Relevant HR or business/commercial degree. -Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions. -Team player with strong organizational skills. -Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage. -Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures. -Excellent communication and interpersonal skills. -Ability to work independently and handle confidential information. -Courses specialized in Human Resources Management or Administrative Affairs is preferred. -Proven experience in managing relationships with suppliers and stakeholders. -Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). -Outstanding verbal and written communication skills. Strong command over English speaking and writing. -Bachelor’s degree in business administration, Management, or related field.

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About Nextracker Inc.

-Founded to revolutionize solar energy with cutting-edge tracker technology. -Provides advanced solar tracking solutions that maximize energy production and efficiency. -Works with utility-scale solar projects to deliver reliable and cost-effective power solutions. -Delivers engineering excellence with focus on durability, performance, and ease of installation. -Has grown to become a global leader in solar tracker systems, with projects across multiple continents. -Known for developing and deploying smart, automated solar trackers that adjust to the sun’s position. -Focuses on enhancing the sustainability and scalability of solar energy worldwide. -Pioneers in creating solutions that integrate seamlessly with existing grid infrastructure. -Constantly pushing the boundaries of solar technology to support a cleaner, greener future.

Sector Specialisms