Space Occupancy Planner

Overview

Manages client space planning, forecasting, and optimization of occupancy.

Key Responsibilities

• scenario planning
• cafm analysis
• 3d rendering
• utilization planning
• facilities reporting
• cost benefit

Tasks

-Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations. -Creates “What If” scenario planning, portfolio/space modelling as required. -Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes. -Manages expectations and needs of Client user groups without compromising Client or BGIS objectives. -Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs. -Develops short- and long-range facility utilization plans, including space and headcount forecasting and space allocations having regard to reducing cost of space to the Client and ensuring that existing vacancies are utilized before additional commitments are made. -Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance). -Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client. -Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers. -Identifies priority needs or planned changes, relocation or renewals, as needed in support of achieving Client business needs. -Produces 3D renderings / visualizations / presentations. -Develop client case studies for marketing materials. -Ensures proper and timely project- and administrative-related reporting and systems inputs. -Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.

Requirements

• autocad
• sketchup
• iwms
• ncidq
• interior design
• problem solving

What You Bring

-IWMS and/or space management tool for occupancy planning. -Strong analytical, problem solving and conflict management skills. -NCIDQ, LEED AP, BCIN, MCR, Bill 124 would be considered an asset. -Excellent verbal and written communication skills, including presentation, documentation and report writing skills. -Knowledge of and experience with industry standards and regulations. -Thorough knowledge of building code. -Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes. -Experience in facilities office planning and general knowledge of real estate business. -Strong interpersonal skills. -Strong client service / management skills. -Interior Design is required. -Ability to create 3D renderings and visualizations / presentations. -Software proficiencies related to the assignment – Microsoft Office applications, AutoCAD; CAFM; Sketchup,etc. -General understanding of leasing structures. -Strong organizational and time management skills. Ability to manage multiple assignments simultaneously. -Ability to assist with RPF bid document submissions.

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About Bgis

-Founded with a focus on providing top-tier facility management services across North America. -Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets. -Works with various sectors, including commercial, industrial, and government infrastructure. -Provides services ranging from facility management to energy optimization and project management. -Offers a range of solutions, from technical services to space planning and design. -Operates across key markets in Canada, the United States, and abroad, with a growing global presence.

Sector Specialisms