Executive Assistant / Office Manager

Overview

Manage office operations and support executives in a fast-paced fintech firm.

Key Responsibilities

• visitor reception
• travel booking
• vendor management
• facility maintenance
• records management
• document prep

Tasks

-Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a welcoming and professional reception experience. -Support scheduling, meeting coordination, and travel arrangements for management and staff. -Manage all incoming calls, correspondence, and deliveries, directing them efficiently to the relevant parties. -Coordinate onboarding logistics for new employees (access cards, desk setup, IT coordination). -Coordinate and manage domestic and international travel bookings, including flights, accommodation, transport, and itinerary planning. -Provide ad-hoc support to management and cross-functional teams as needed. -Oversee office administration including supplies, vendor management, and coordination of facility maintenance. -Ensure the office environment remains organized, safe, and conducive for productivity. -Maintain accurate records, filing systems, and databases to support office operations. -Assist in the preparation of documents, reports, and presentations as required.

Requirements

• 2-4 yrs
• diploma
• customer service
• multitasking
• communication
• microsoft office

What You Bring

-2–4 years of relevant experience in office management, administration, or front-desk roles. -Diploma or equivalent qualification in Business Administration, Office Management, or related discipline. -Customer-service oriented with attention to detail and problem-solving ability. -Excellent organizational skills and ability to multitask in a fast-paced environment. -Strong interpersonal and communication skills, with a professional demeanor. -Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

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About Oceanstar Marine & Offshore Pte. Ltd.

-Founded with a passion for delivering high-quality marine and offshore solutions across the globe. -Specializes in providing integrated project management and logistic services for marine and offshore sectors. -Offers expertise in various offshore and maritime operations including vessel chartering and logistics support. -Has completed diverse projects, ranging from offshore oil and gas to infrastructure support services. -Known for offering tailored solutions to complex offshore and marine challenges, ensuring timely and safe delivery. -Leads in providing top-notch technical and operational support to the maritime and offshore industries.

Sector Specialisms