Service Administrator (Tampa)

Overview

Provide admin support for service operations, scheduling, analytics, and communication.

Key Responsibilities

• parts monitoring
• vac scheduling
• certification scheduling
• calibration scheduling
• dss liaison
• update communication

Tasks

-Monitor the daily parts request that affect our first time fix metrics. Make suggestions to Service Managers on min/max levels. -Scheduling of vac truck and ensuring proper paperwork has been filled out and filed to meet local regulations. -Assist with scheduling of technician certifications and re-certifications. Keep track of HM teams DOT and BUSTR requirements. -Effectively communicate all updates to Service Managers and Field Service Technicians. -Reacts to adjustments and alterations promptly and efficiently. -Scheduling of calibration truck and ensuring proper paperwork has been filled out and filed with the local WandM authority. -Work with our current (4) DSS as the one point of contact. Can create SPO where needed for DSS that we request run service calls for us. Handle any warranty parts for the DSS. Will approve all DSS work order prior to invoicing.

Requirements

• excel
• data entry
• administrative
• project management
• hs diploma
• communication

What You Bring

-Intermediate to Advanced experience Microsoft Excel, Word, and PowerPoint required -3+ years of data entry experience in multiple software systems -3+ years of Administrative experience required -Project Management experience, desired -Must be able to meet companys employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company -Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer. -Must be eligible to work in the United States -HS Diploma or GED required -Strong written and verbal communication skills (grammar, punctuation, business etiquette) -Must be able to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities. -Able to work independently along with team oriented/collaborative environments is essential.

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Benefits

-Paid time off -Life insurance-company provided -Competitive pay -Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability -Paid holidays -Uniforms provided for field personnel -Paid training for field personnel -Bonus program eligibility -401(k) with company match

About Jf Petroleum Group

-Grew from a regional fuel equipment distributor into a coast-to-coast infrastructure powerhouse. -Supporting projects from initial design to full site commissioning. -Serves retail fuel stations, government fleets, and emergency power clients. -Specializes in petroleum construction, equipment distribution, 24/7 service & repair, plus electrical contracting and environmental compliance. -Offers EV charging solutions and technical training alongside traditional fuel handling systems—blending legacy expertise with modern tech. -Partners with leading manufacturers like Gilbarco, OPW, Franklin Electric, and VeriFone to offer high-quality turnkey installations. -Handles unusual assignments such as full-site fuel system conversions under tight deadlines, even coordinating emergency disaster response.

Sector Specialisms

Security Clearance

-drug screen required -criminal background check required -motor vehicle record (mvr) check if driving for the company