Administrative Assistant, Part-Time/Intern

Overview

Part-time admin support for CFO, handling docs, schedules, expenses in construction firm.

Key Responsibilities

• document management
• schedule coordination
• project coordination
• report preparation
• expense tracking
• administrative support

Tasks

-Assist with document management, including filing, organizing, and maintaining digital and physical records. -Help coordinate schedules, calendar invitations, and meetings. -Support project coordination by assisting with logs, submittals, and compliance documentation. -Collaborate with team members to support ongoing company initiatives and administrative needs. -Prepare and edit correspondence, reports, and meeting materials. -Track and compile expense reports and assist with basic financial recordkeeping. -Provide administrative support to the project and operations teams. -Perform general office duties such as scanning, copying, ordering supplies, and maintaining the organization of workspaces.

Requirements

• microsoft office
• college graduate
• detail oriented
• communication
• proactive
• independent

What You Bring

-Ability to work independently while maintaining professionalism and confidentiality. -Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). -Current college student or recent graduate (preferred fields: Business Administration, Construction Management, Communications, or related area). -Strong attention to detail and organizational skills. -Excellent written and verbal communication abilities. -Proactive attitude and willingness to learn in a fast-paced environment.

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Benefits

-Minimum of 20 hours per week guaranteed, in-person at our Long Island City office -Flexible scheduling is available to accommodate academic commitments.

About E-J Electric Installation Co.

-Specializing in the design, installation, and maintenance of electrical systems for a wide range of industries. -Notable projects include complex industrial systems, commercial infrastructure, and advanced technological solutions. -The company’s expertise spans across energy, infrastructure, and industrial applications, including systems integration. -Known for its high level of precision and innovation in the electrical contracting field, particularly in large-scale projects. -E-J Electric has a long history of delivering projects safely, on time, and within budget, earning a strong reputation in the sector.

Sector Specialisms