Accounts Payable Lead

Overview

Leads AP team, oversees vendor invoice processing, approvals, and payment operations.

Key Responsibilities

• invoice processing
• payments approval
• vendor management
• corpay reporting
• automation projects
• gl coding

Tasks

-Manages projects regarding application of standard procedures and documentation of such. -Responsible for maintaining relationships with vendor representatives to engage problems before they become issues. -Approves the payment of invoices each Wednesday. Reports cash requirements to Treasury. -Runs necessary reports from Corpay to ensure outstanding items are responded to timely and refunds are reported to Treasury. -Reviews and reports on Smart Sheet ticketing system to manager. -Maintains communication with Corpay to ensure vendor payments, methods and changes as needed. -Responsible for communicating payment options to new vendors and upgrading existing vendors as needed. -Reports metrics supporting staff productivity, invoices processed, problem invoices and vendor issues to manager. -Oversees Accounts Payable Associates and Specialists processing vendor invoices. -Communicates with manager regarding recurring vendor issues and areas of improvement. -Reviews weekly selection of vendor and overhead invoices with AP Specialist to ensure proper payments on Wednesday of each week. -Responsible for collaboration with Finance Operations team to obtain sub/supplier lien waivers. -Oversees invoice corrections as needed, documenting repeated issues, and communicating them to manager. -Manages projects regarding automation and improvements to processes for the AP team. -Ensures proper GL and cost center coding. -Reviews and reports to manager regarding processing and coding of credit card statements for corporate card holders. Reports questionable charges to manager. Submits employee reimbursable items to Payroll group. -Oversees the approval for payment from Project Managers for all major purchase/subcontract/rental invoices, ensuring that approvals occur timely. -Manages and reports to manager regarding vendor invoice receiving and coding, issues, and areas for improvement. -Reviews issues and concerns from Specialists. -Responsible for collaboration with Tax Specialist regarding vendor tax certificates needed. -Assists with training of Accounts Payable Associates and Specialists.

Requirements

• 3+ years
• associate degree
• microsoft office
• problem solving
• customer service
• manual dexterity

What You Bring

-Able to participate in meetings. -Must be able to use hands to finger, handle, or feel objects; must be able to reach with hands and arms. Manual dexterity associated with computer data entry required. -Able to balance team and individual responsibilities. -3+ years related experience required. -Able to adapt changes in the work environment. -High school diploma or general education degree (GED) and associate degree required. -Excellent verbal and written communication skills. -Able to define problems, collect data, establish facts, and draw valid conclusions. -Must be able to talk and hear. -Close vision required. -Able to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. -Must be able to frequently sit. -Excellent interpersonal and customer service skills. -Able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. -Office environment with moderate noise level. -Able to complete administrative tasks correctly and timely. -Proficient with Microsoft Office Suite, or other related software.

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About Alterman, Inc.

-Began as a family-rooted electrical contractor shaping early Texas landmarks. -Evolved to include in-house design/build, fast-track construction, BIM, and 24/7 service. -Expanded from local electrical work to systems like voice/data communication, video surveillance, and access control. -Typical projects range from commercial and industrial facilities to infrastructure and healthcare systems across Texas. -Employee-owned structure drives a culture of commitment and safety, earning repeated industry recognition. -Forms joint ventures for complex data center builds and handles alternative energy installations for LEED projects. -Headquartered in San Antonio with operations in Austin, serving clients across Commercial, Industrial, Energy, Infrastructure, and Healthcare sectors.

Sector Specialisms