Executive Assistant

Overview

Support senior sales leader with calendar, travel, communications, and projects.

Key Responsibilities

• leadership liaison
• action tracking
• calendar management
• travel coordination
• meeting prep
• communication hub

Tasks

-High visibility & impact – work closely with senior leadership and play a key role in driving initiatives -Track and follow up on action items and projects to ensure initiatives move forward -Keep a senior Sales leader’s calendar aligned and priorities organized -Coordinate travel arrangements, including flights, hotels, and itineraries -Prepare materials, decks, and logistics for internal and external meetings -Act as the hub of communication between the leader, internal teams, and external partners -Handle sensitive information with the highest level of discretion -Flexibly support the leader in the office or on occasional site visits

Requirements

• 3+ years
• microsoft office
• hubspot
• communication
• adaptability
• discretion

What You Bring

-3+ years supporting a senior leader (experience in sales or operations environments is a plus) -High level of discretion, sound judgment, and professionalism -Comfort with tools like Microsoft Office Suite, HubSpot, and other productivity platforms -Ability and willingness to travel as needed for primarily day trips on the East Coast -Excellent written and verbal communication skills -Ability to pivot quickly, juggle shifting priorities, and stay calm under pressure -Self-motivated and able to thrive with autonomy and flexible work arrangements -Strong organizational habits and attention to detail

People Also Searched For

Benefits

-401(k) with employer match (Fidelity) -High autonomy & flexibility – once up to speed, you’ll have the freedom to manage your work independently, including the ability to work remotely as needed -Medical, dental, and vision (Blue Cross) -Jump into special projects that directly support Sales leadership and business objectives -Competitive base salary with results-driven bonus potential -Encore gear for all new team members and flexible dress code – jeans most days, suits when needed. As long as you know what fits the situation (or aren’t afraid to ask), you’ll fit right in -Comprehensive benefits package including: -Company-paid life insurance policy ($50,000) -Access to industry-leading web-based productivity tools

About Encore Fire Protection

-Began with a vision to enhance fire safety through reliable and innovative solutions. -Provides top-notch fire protection systems, including installation, inspection, and maintenance. -Delivers fire protection to a broad range of industries with years of experience in diverse sectors. -Works with clients in both commercial and industrial sectors, ensuring safety through tailored fire suppression systems. -Known for offering timely and effective fire protection solutions for new constructions and existing facilities. -Committed to quality, offering cutting-edge technologies and a customer-first approach. -Known for large-scale installations in commercial buildings, factories, and warehouses, ensuring safety and compliance. -Dedicated to continuous improvement and able to adapt to evolving industry needs.

Sector Specialisms