Site Administrator

Overview

Administrative support for construction site management and H&S tasks.

Key Responsibilities

• template creation
• document management
• procurement admin
• report preparation
• training records
• general administration

Tasks

-Create templates for future use -Front of house duties including, meet & greet of clients, visitors, providing refreshments etc. -Manage the flow of documentation within the organisation -Administer site staff training records & training course management, booking, travel arrangements etc -Creation, editing and formatting of MS office-based documentation -Organise efficient administration and filing systems as appropriate. -Facilitate the meeting rooms and provide meeting attendees with refreshments when / if required. -Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments -Assist with H&S administration for the SHEQ and site team. -Take lead role in the administration of site documentation -Provide all round general support for the teams. -Assisting with the preparation of weekly, monthly, and annual reports. -File documents in physical and digital records -Maintain confidentiality around sensitive information and terms of agreement -Booking couriers, managing site post and small item deliveries. -Assist with site inductions & relevant paperwork -Distribute project-related copies to internal teams -Ordering and managing stationery and sundries for site -Provide general administrative support to the project management team.

Requirements

• ms office
• data organisation
• english
• detail
• project management
• office admin

What You Bring

-Good IT skills and hands-on experience with MS Office -Data organisation skills -Excellent command of both written and oral English -Attention to detail -Excellent organisational skills with a strong attention to detail -Proficient typing and editing skills -Familiarity with project management -Proven work experience in office administration or similar role, ideally within the Construction industry

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About Vital Energi Utilities Limited

-Pioneered major heat networks—linking tens of thousands of homes and iconic sites like Battersea Power Station and Leeds city networks. -Delivers full-lifecycle solutions: concept and design, civil installation of multi-utility grids, bespoke metering and billing systems, plus ongoing operation. -Achieved Multi-Utility Recognition Status, enabling coordinated deployment of water, gas, electricity, and heat infrastructure under one roof. -Recognised with top industry awards and ISO certifications (ISO 45001, 50001, 27001), it balances innovation with rigorous standards.

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