Construction Materials Testing (CMT) Project Coordinator/Local Fleet Coordinator

Overview

Manage project docs, finances, and fleet operations for construction materials testing.

Key Responsibilities

• document control
• proposal management
• compass integration
• fleet management
• budget tracking
• client communication

Tasks

-Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules. -Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed. -Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account. -Manage document processes and systems to support control and availability of project and client documentation to local office/operations. -Works with offices on change order requests to ensure timely delivery to client and approval. -Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally. -Works with offices to ensure that client specific requirements are understood and followed. -Schedule/coordinate utility locating services and clearances as needed for projects. -Interact with key client contacts as needed or as directed. -Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience. -Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements. -Works with client to access and work within external systems, if applicable and required. -Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.). -Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed. -Schedule and communicate with the client regarding project report status and delivery schedule. -Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects. -Promote and provide training and coaching to Operations on the use of Terracon client programs and systems. -Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR). -Draft communications & documentation and perform updates to systems including TerraNet and CRM. -Support project/program manager with resource management and resource assignment. -Be responsible for maintaining quality standards on all projects. -Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies. -Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance. -Track and route documents into internal and/or external systems complying with client protocols and requirements. -Maintains and updates project or program-level Compass, as applicable. -Work with NAM to develop/maintain any Program Manual or related documents. -Maintain updates to project status including timelines and deliverable dates and financial data. -Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed. -Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments. -Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule. -Support the administration of the vehicle/equipment telematics program. -Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements -Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation. -Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -Provide a variety of project support related tasks involving document management. -Maintain, communicate, and track milestones to project team. -Support project/program leadership with client communication plans. -Participate in the annual budget request process for regional fleet ordering. -Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed. -Keep appropriate project team members informed of status, delivery issues, and other areas as needed. -Schedule and communicate with the client regarding project report status, delivery schedule, system access. -Support local office fleet management through various administrative tasks such as: reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. -Maintain spreadsheets or other tracking systems regarding status of proposals and projects. -Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.

Requirements

• associate
• bachelor’s
• driver’s license
• gint
• autocad lt
• microsoft office

What You Bring

-Associate or bachelor’s degree in related field preferred. -A valid driver’s license with acceptable violation history may be required. -Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable) -High school diploma and a minimum of 4 years’ related experience. -Fluent in Microsoft Office applications.

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

Sector Specialisms