Project Administrator

Overview

Provides admin support to project teams, handling documents, Procore data, and coordination.

Key Responsibilities

• procore tracking
• punchlist prep
• document archive
• o&m manuals
• subcontractor paperwork
• administrative support

Tasks

-Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner -Assist in the preparation and distribution of project punchlists -Archive all project documentation according to Suffolk guidelines -Assist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned -Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management -Set up project binders and order project drawings from local printing resources -Maintain and track project information in Procore as required -Follow up with subcontractors regarding project paperwork as needed -Assist project team with closeout coordination and preparation of O & M Manuals -Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines -Work with project team and manager(s) as directed to achieve departmental objectives -Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines -Participate in project and/or team meetings as needed

Requirements

• college degree
• ms office
• typing speed
• communication
• teamwork
• adaptability

What You Bring

-Respect for confidential information; good judgment -Ability to work independently and as part of a team -4-year college degree or equivalent work experience desired -Ability to manage and prioritize tasks/projects with little supervision -Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook -Typing speed minimum of 45-50 wpm -Excellent written and verbal communication skills -Professional appearance and manner -Ability to work in a fast-paced environment and prioritize effectively -Construction background preferred, but not necessary -Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring -The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems

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Benefits

-Flexible, detail-oriented

About Suffolk Construction

-From its Boston headquarters, they expanded through strategic acquisitions in healthcare and regional offices across the US. -Their portfolio spans iconic projects like Wynn Everett casino, GE’s Boston headquarters, major airports, and mixed-use towers. -They offer full-spectrum services: pre-construction, construction management, general contracting, and design-build. -They operate Centers of Excellence across sectors such as aviation, mission-critical, education, healthcare, and hospitality. -Their approach combines cutting-edge technologies like AI, VR, and virtual design with collaborative, people-focused execution. -Notable innovations include VR groundbreaking ceremonies and AI-driven risk modeling on complex builds. -Projects range from large-scale casinos and airport terminals to universities, residential towers, and mission-critical facilities. -Despite its scale, they maintain a reputation for a regimented culture and a meritocratic, performance-driven ethos.

Sector Specialisms