Executive Secretary

Overview

Provides high-level administrative support to executives, managing schedules and communications.

Key Responsibilities

• meeting coordination
• calendar management
• correspondence prep
• file organization
• executive liaison
• confidential handling

Tasks

To provide high-level administrative and logistical support to executive management by coordinating schedules, organizing meetings, managing correspondence, and ensuring the smooth and efficient daily operations of the executive office. -Coordinate preparations for official meetings, including agendas and minutes. -Follow up on administrative decisions and ensure execution by relevant departments. -Maintain strict confidentiality of sensitive documents and information. -Receive and respond to calls and messages on behalf of executive management. -Act as a liaison between executive management and other departments. -Organize and maintain administrative files and records for easy access. -Manage the executive’s calendar, schedule appointments, meetings, and events. -Prepare official correspondence, reports, and presentations with confidentiality and professionalism.

Requirements

• microsoft office
• bachelor's
• 3 years
• bilingual
• organizational
• problem-solving

What You Bring

-Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). -Strong organizational skills and the ability to manage multiple priorities under pressure. -Punctuality and commitment. -Polite and professional demeanor. -Attention to detail. -Problem-solving and decision-making skills. -Minimum of 3 years of experience in executive secretarial work. -High level of professionalism and discretion. -Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field. -Excellent written and verbal communication skills in both Arabic and English.

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About Alqotr

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Sector Specialisms