Tender Engineering Assistant

Overview

Support Tender Technical Lead with doc control, SharePoint, and reporting.

Key Responsibilities

• ets sharepoint
• powerbi reporting
• power automate
• template management
• metadata management
• tool development

Tasks

-Ensure relevant tender technical team is competent using the ETS. -Ensure client deliverables are issued in a controlled manner, well formatted, stored, signed, and within agreed timescale. -Process client deliverables in accordance with tender procedures, and/or tender or SIA requirements if these take precedence over Subsea 7 processes. -Liaise with technical lead and engineers at tender close-out, i.e perform housekeeping in working area and technical deliverables libraries. -Assist Engineers as required with document formatting and ensure template metadata is working correctly; reporting any errors to Tender Technical Lead and Tender Technical Manager. -Create and manage weekly PowerBi reports. -Aware of the overall tendering process and follow up when the process is not understood/ followed. Highlight to technical lead or Tender Technical Manager as required. -Maintain and apply Power Automate workflows on each ETS Sharepoint. -Organise meetings with the technical lead to discuss documentation requirements, set up Tender Document Register (TDR), and put the process in place. -Set up a consistent format and checklist for client deliverables to ensure all Engineering Tender Controllers can work between tenders in a standard format. -Create and maintain Team channels, and permissions. -Together with the Tender Technical Manager, continuously improve the existing process and overall template for the Engineering Tender Sharepoint. -Prepare the structure and necessary technical documents templates at the beginning of the tender. Client deliverables templates to be approved by the tender core team. -Discuss with Tender Technical Manager about any difficulties, problems, and possible solutions. -Take initiative to propose and develop the current process to take benefits from the latest IT technology to be efficient. -Create and maintain the ETS SharePoint sites, permission group, and process. -Maintain interface with GPC (Global Project Centre) regional engineers to ensure process is understood and followed. -Ensure all required metadata are entered in TDR and ETS to enable successful use of the process and document tracking. -Generate weekly TDR progress report to Technical Lead, Commercial Lead, SCM Lead and copy to Tender Technical Tender -Liaise regularly with Tender Technical Lead and Tender Technical Manager as necessary to discuss any delays and subsequent reforecasting of deliverables. -Maintain and develop different types of tools to improve the process. -Set-up Tender IPE platform directory. -Give relevant Tender Team access to Engineering Support to Tender SharePoint (ETS). -Archive Engineering Support to Tender Sharepoint as required

Requirements

• document control
• microsoft word
• sharepoint
• teams
• communication
• organisational

What You Bring

-Relevant experience of document control in an engineering context. -Communicates effectively at all levels. -Confident formatting documents within Microsoft Word -Good organisational skills, organised, and rigorous. -Fluent in English, written and spoken. -Ability to work under pressure and process documents within a tight time frame -Works well independently with minimal supervision and accepts accountability for successful delivery of document control targets. -Good knowledge of Microsoft 365 products and in particular in-depth knowledge of Sharepoint 365 and Teams. -Works effectively as part of a team. -Demonstrates positive attitude and flexibility in work approach. -Demonstrates excellent IT skills. -Can use own initiative to solve problems

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About Subsea7

-Born in 2002 and built from the 2011 merger of Acergy and Subsea 7 Inc., the company has roots stretching back to the North Sea adventurers of the 1970s. -Based in London and registered in Luxembourg, it spans 30+ countries and provides end-to-end offshore solutions, including design, procurement, fabrication, installation, and decommissioning. -Its clients span oil & gas, renewables, carbon capture, and emerging energies like hydrogen. -Unusual fact: its fleet includes hybrid vessels trialling biofuels and deep-sea pipelay giants like the Seven Borealis and Seven Arctic.

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