Project Assistant - Yearout Mechanical

Overview

Assist construction projects with documentation, scheduling, coordination, and client support.

Key Responsibilities

• permit submissions
• subcontract management
• vendor setup
• document control
• meeting coordination
• stakeholder updates

Tasks

-Submit permit applications for state, county, and city requirements -Generate, issue, and route subcontracts using standard templates -Assist with new vendor setup and subcontract documentation requirements -Maintain accurate and current project files, including digital folders and document logs -Schedule meetings, prepare agendas and documents, and support full project lifecycle events including Kickoff, Turnover, Productivity, and Closeout -Attend weekly manpower and project management meetings; review and update project status logs and checklists with the PM -Support Project Manager and Foreman with subcontractor work coordination -Provide timely updates to stakeholders and follow up as needed -Serve as a liaison between internal teams and external partners to ensure clarity and responsiveness -Complete Contract Review Checklists with the Project Manager, ensuring all required documents are submitted -Organize and manage electronic records using alphanumeric filing systems

Requirements

• excel
• outlook
• microsoft office
• high school
• communication
• driver's license

What You Bring

-Communication & Active Listening -Customer Service Mindset -Demonstrate a service-oriented mindset by proactively assisting team members and addressing needs -Possess a valid driver’s license with a driving record that meets company standards -Attention to Detail & Process Accuracy -Administrative & Clerical Skills -Preferred: High school diploma and 3–5 years of construction work experience -Tech Savvy – especially Excel, Outlook, and project platforms -Ability to handle multiple tasks across various stages of construction -High attention to detail and accuracy -Successfully pass a background check, drug screen, employment verification, and reference checks -Proficient with Microsoft Office 365 (Excel, Word, Outlook, Teams) -Must be able to lift up to 25 lbs and perform general office tasks such as sitting, typing, filing, and using a multi-line phone system -Strong organizational, time management, and communication skills -Problem Solving & Critical Thinking

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About Yearout Mechanical, Llc

-In-house fabrication and BIM capabilities let them tackle complex HVAC, plumbing, and piping projects entirely under one roof. -Strong in commercial, institutional, and light industrial sectors—delivering mission-critical reliability 24/7/365. -Known regionally for fast-track execution, repeat clients, and long-tenured leadership driving seamless, community-focused delivery.

Sector Specialisms

Security Clearance

-pass a background check, drug screen, employment verification, and reference checks.