Project Coordinator

Overview

Coordinate project schedules, documentation, and client communication for assigned projects.

Key Responsibilities

• equipment calibration
• project scheduling
• cost tracking
• design activities
• documentation management
• close-out inspection

Tasks

-If appropriate, ensure all tools, equipment and information are confirmed and all parties are coordinated in preparation for job starts. Schedules, monitors and manages equipment calibration, and ensures appropriate equipment is moved from one job site to another on schedule. -Updates processes and procedures, creates checklists and accountability documents, and communicates effectively via telephone, email, and face to face with field staff, vendors, co-workers, and customers. -If appropriate, functions as a primary point of contact for customers requiring service. Ensure product orders are processed appropriately and that work is completed, projects are closed and ready to be billed. Assists project management staff in assembling project submittals and writing purchase orders to suppliers and subcontractors. -Provides project start-up support and task tracking including contracts, proposal letters, field data, etc. Ensures accurate and timely tracking information is entered and maintained in appropriate systems and communicates appropriately with project management and other staff members. Issues updated reports as requested. -Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs. May coordinate and communicate scheduling of field and service technicians with vendors, utility companies and customers. Completes and submits appropriate paperwork as needed. -Assists staff with documentation of Methods of Procedures (MOPs), prepares project status reports and works to ensure plans adhere to contract specifications. Maintains consistency in content and appearance of written documents. -Performs project close-out tasks including coordination of final inspections, close-out of all permits, transmitting actual cost and schedule data to the estimating team for use in future project development. -May assist project managers with budget tracking, customer billing, labor estimates, scheduling, job cost reviews, purchase orders, project status reports, and tracking of inspections, testing, and reporting. May participate in project status meetings and assist in developing meeting minutes for distribution. Manages travel arrangements for project team members as needed. -If appropriate, accurately performs design activities of assigned projects as needed and archives completed project information for future reference.

Requirements

• problem solving
• communication
• scheduling
• cost tracking
• math skills
• high school

What You Bring

-Can flex and adapt to the growing needs of the business. -Effective independent problem solving, customer service and time management skills. Strong collaboration, initiative, teamwork, and interpersonal skills. Demonstrated high level of integrity and dependability. -Can work autonomously and creatively solve problems. -Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats. Strong organizational skills, scheduling abilities, and detail orientation. -Strong process orientation. -Effective communication with employees at all levels. Excellent listening, interpersonal, written, and verbal communication skills. -Demonstrated mathematical skills. Proficient in the use of business scheduling, cost tracking and purchasing systems. -Minimum 0-2 years of experience coordinating project work or a similar role. -High School diploma or equivalent.

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Benefits

-$25.67 -$30.81 per hour based on experience and qualifications

About Archkey Solutions

-Rooted as a modest two-man Sachs Electric outfit in St. Louis, the business evolved into a national powerhouse. -Rebranded in 2017 as ArchKey Solutions, the company embarked on a transformation through acquisitions like Parsons, Sprig, Mona and Total Electric. -Now tackling projects of all scales — from cutting-edge AV and security systems to large-scale electrical infrastructure. -With its shift into integrated facilities and program management via ProKey Facilities, the company seamlessly blends design, installation and maintenance. -It has completed work in supported by bonding capacity, showcasing its reach and reliability. -Typical projects span new construction, retrofit electrical systems, tech integrations, specialty installations and full facility maintenance. -Backed by almost a century of heritage, the firm binds deep legacy with modern growth to serve clients nationwide.

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