Personal Assistant

Overview

Executive support to senior managers: admin, travel, reporting, stakeholder coordination.

Key Responsibilities

• process improvement
• invoice processing
• reporting
• executive support
• meeting coordination
• stakeholder liaison

Tasks

-Engage in opportunities through the Origin Foundation to support your community. -Contribute to process improvements , adopt and implement new systems, and provide backup EA support when required. -Foster strong working relationships with internal and external stakeholders to anticipate needs and support seamless collaboration across teams. -Manage financial and administrative tasks such as expense reconciliation, invoice processing (SAP), supplier setup, and document filing. -Support team operations and reporting , assisting with statutory processes (e.g., year-end reporting) and preparing agendas, papers, minutes, and presentations. -Provide high-level executive support to senior executives including calendar, inbox, travel, and meeting management. -Coordinate meetings and events , both internally and externally, including logistics, catering, and distribution of relevant materials. -Play a key role supporting administration, events, travel in a fast-paced, dynamic team -Act as a key point of contact , managing communications, escalating time-sensitive matters, and ensuring task commitments are tracked and followed up. -Explore unique and cost-effective employee EV Car subscriptions.

Requirements

• office suite
• executive support
• agile
• document management
• communication
• detail‑oriented

What You Bring

-Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) at an intermediate level. -Quick to learn new systems and processes, with a proactive and collaborative approach. -Excellent communication and interpersonal skills, with a high level of discretion and professionalism. -Strong organisational, time management, and coordination skills with a high level of attention to detail. -Demonstrated experience providing high-level support to C-suite or senior executives on managing administrative needs for large team, ideally within a finance environment. -Skilled in document management and integrating multiple office technologies to generate reports. -Sydney CBD based -Experience working in or supporting executives in Agile environments.

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Benefits

-Purchase up to four additional weeks of leave annually. -20 weeks of paid leave for primary carers with flexible return options. -Enjoy a central CBD location with access to parking and public transport. -Powering your career with unbeatable perks - Get discounted electricity, gas, and internet as an Origin employee.

About Origin Energy

-It plays a key role in powering homes and businesses across the country, providing both traditional energy and renewable sources. -The company operates in electricity and gas retailing, energy generation, and the development of large-scale renewable projects. -With an eye on the future, Origin is heavily investing in renewable energy technologies like solar and wind. -Notable projects include large-scale solar farms and wind energy ventures that contribute significantly to Australia's energy transition. -Origin Energy also specializes in gas exploration and production, ensuring energy security for the nation. -The company's history includes major milestones such as the establishment of its integrated business model to meet growing demand for cleaner energy. -Origin's innovative approach is reflected in its pioneering efforts to combine energy retailing with a move toward sustainable, low-carbon energy solutions.

Sector Specialisms

Security Clearance

-police checks -auscheck -medical assessment -drug and alcohol testing