Executive Assistant

Overview

Assist COO with scheduling, communication, documentation, and task management.

Key Responsibilities

• calendar management
• email management
• task coordination
• meeting prep
• document transcription
• notes documentation

Tasks

-Oversee the COO's emails and calendar, ensuring he is on time, prepared for meetings, and aware of his schedule. -Assist the COO with daily to-dos and ensure deadlines are met. -Handle scheduling, confirmation emails, and calendar management. -Prepare necessary information for meetings (e.g., emails, contracts, billing information, presentations, spreadsheets, reports). -Transcribe and send emails, memos, and other reports. -Document conversations, take notes, and help implement next actions to achieve business objectives (e.g., follow-ups, documenting ideas or process improvements, brainstorming).

Requirements

• ms excel
• ms word
• powerpoint
• outlook
• bachelor's
• critical thinking

What You Bring

-Ability to pivot quickly when priorities change and manage a to-do list with multiple tasks. -Proficient in PC, MS Excel, MS Word, PowerPoint, and Outlook. -Prior experience in an Executive Administrative role, Operations Coordinator role. -Bachelor’s degree in business or related -Strong critical thinking skills to interpret instructions and ask questions to complete tasks accurately. -Exceptional grammar, written, and spoken communication skills.

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About Trio Electric

-Founded in 2003 by veterans of Pollock Electric and IES, the company quickly emerged as a Texas leader in electrical design and contracting. -Privately held and based in Houston, the firm combines in-house engineering with design-build and design-assist capabilities. -Its expertise spans commercial, multi-family residential, and light-industrial projects, from ground-up builds to renovations and tenant improvements. -The company pre-assembles materials in its warehouse to accelerate installations, enhance accuracy, and improve on-site safety. -It offers 24/7 emergency service and preventative maintenance, ensuring clients have reliable support around the clock. -Its Energy Intelligence™ division identifies savings opportunities and supports LEED and green-building initiatives. -Typical projects include office complexes, warehouses, manufacturing plants, hospitals, schools, and multi-family developments. -The company has worked for major general contractors and developers across Texas. -Uniquely, it partners with Houston Community College to deliver VR-based pre-apprentice training, blending industry with innovation.

Sector Specialisms

Security Clearance

-requires successful completion of a background investigation and drug screen prior to the start date.