Document Control Coordinator

Overview

Manages integrated document control for engineering projects, ensuring classification, archiving, and compliance.

Key Responsibilities

• document management
• scanning
• classification
• compliance monitoring
• document transfer
• records disposal

Tasks

-Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures; -Preparing, assembling, and scanning documents as needed; -Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement; -Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.; -Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management; -Generating transmissions and reception of documentation to internal and external parties; -Plan and coordinate the disposal and transfer of documents according to the current retention schedule; -Carrying out research, identification, and coding in order to respond to requests; -Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;

Requirements

• bim 360
• microsoft office
• archiving degree
• 3-5 years
• document management
• security clearance

What You Bring

-Knowledge of BIM 360 software is an asset; -Relevant experience in managing engineering project documents is considered an asset; -General knowledge of engineering and project management documents. -Excellent command of Microsoft Office Suite, and applicable software; -University degree in Archiving, Document Management, or Digital Information Management; -Analytical mind; -3-5 years of experience in document management or in the field of archives; -Excellent communication skills; -Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project; -Good knowledge of laws and standards governing archives; -Ability to obtain a security clearance -Ability to act quickly and efficiently; -Autonomy and attention to detail; -Discretion and Professionalism; -Structured and methodical; -Strong organizational skills with the ability to multi-task; -Relevant experience in construction is considered an asset;

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Benefits

-Innovative, diverse, and collaborative work environment -Competitive salary -Active social club and wellness committee -Employee assistance program -24/7 access to a virtual doctor (telemedicine) -Flexible group insurance program from day one -Corporate clothing program upon hiring -4 weeks of annual vacation -Training and professional development programs -Group RRSP with employer contributions to a DPSP

About Ebc Inc.

-From humble beginnings, the company has evolved into one of Quebec’s largest construction firms. -Spanning from residential towers to massive infrastructure works, its expertise is diverse and extensive. -Headquartered in L'Ancienne‑Lorette, with a national and international presence, it combines local expertise with broad reach. -Iconic works include bridges, tunnels, dams, wind farms, mining operations, marine structures, and commercial buildings. -Complex engineering projects like tunnel-boring water mains and hydro-electric dams highlight its civil and energy transport expertise. -A unique strength in handling both traditional construction and heavy civil and underground mining work distinguishes its capabilities. -Combining turnkey building projects with specialized sectors like wind power and marine engineering reinforces its multidisciplinary reputation.

Sector Specialisms