HVAC Project Coordinator - Sarasota

Overview

Coordinate HVAC installations, schedule appointments, manage paperwork, ensure customer satisfaction.

Key Responsibilities

• purchase orders
• daily reports
• appointment scheduling
• field support
• vendor coordination
• customer confirmation

Tasks

-Create purchase orders for equipment and coordinate delivery as needed -Create daily reports -Reassign and reschedule service appointments as needed to drive revenue generation -Provide field support with paperwork processing as needed -Work with install Managers to address scheduling bottlenecks or issues -Schedule installation appointments for all locations via phone and email -Ensure service appointments are filled each day by continuously reviewing the schedule and maintaining flexible client lists -Coordinate with vendors and subcontractors on scheduling changes -Call customers to confirm service appointments

Requirements

• servicetitan
• excel
• high school
• customer service
• organization
• multitasking

What You Bring

-Experience with Service Titan a plus -Experience in Office Administration, Appointment Scheduling or Dispatch -High School Diploma or GED -Advanced Microsoft Excel skills -Trades Experience a Plus -Experience working with customers and providing outstanding service -Excellent organizational skills -Ability to balance multiple priorities at one time

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Benefits

-Working in a dynamic, collaborative, and fun environment -Robust PTO Plan -Continuous Training for your Professional Development -Special Program Options FSA, EAP, Legal Services, and Identity Theft -Market Value Compensation-($18-$23HR DOE) -Health, Vision and Dental plans for you and your family to choose from -401K Retirement Plan with company match up to 30% -Life Insurance, Short-Term and Long-Term Disability

About Cool Today - Cooling, Plumbing, Electrical

-Began as a family-focused HVAC business dedicated to quick, reliable comfort solutions. -Expanded into plumbing and electrical divisions across multiple Florida markets. -Typical projects include same-day AC repairs, full system replacements, and complex installations. -Sector expertise spans residential comfort upgrades, commercial service contracts, and utility-scale maintenance plans.

Sector Specialisms