Facilities Administrator - Minor Works - 6 month fixed-term contract

Overview

Administer minor works, quoting, risk & compliance for HMCTS contract.

Key Responsibilities

• risk monitoring
• wip management
• contract governance
• commercial compliance
• quote approval
• client coordination

Tasks

-Aid the quality of service by ensuring awareness of contractual responsibilities among all other EQUANS colleagues (including contract deliverables, scope of services etc.) -Identify, monitor and report on risks -Support the management of Work in Progress (WIP) and it’s impacts on billing -Work within the operating environment to ensure EQUANS’s Code of Conduct is thoroughly understood, adhered to and promoted across the business to ensure safe, compliant and consistent working practices. -Support governance within the contracts to ensure that the requirements of the contract and EQUANS’s own internal governance processes are being complied with -Enforce commercial compliance (by audit and support against EQUANS’s Minimum Commercial Standards) -Ensure all applicable jobs have quotes attached to them and are approved by the client before we carry out any works on site -Support the Commercial team in the satisfaction of contract and company objectives

Requirements

• commercial
• administration
• ms word
• ms excel
• risk analysis
• communication

What You Bring

-Suitable commercial/ administrator experience within a similar industry sector -PC Literate with knowledge of MS applications e.g. Word, Excel. -A foundation level understanding of risk analysis/management -Excellent communicator

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Benefits

-Life Cover equivalent to 1.5 times annual salary -24 days annual leave (+ public holidays) -2 corporate social responsibility days per year -Attractive Employee Referral Rewards Scheme -Cycle to work scheme -Holiday purchase scheme -24/7 Employee Assistance Program and access to mental wellbeing app. -Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network -Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes -Employee discount shopping schemes on major brands and retailers -Gym membership discounts

About Equans Uk & Ireland

-It’s part of a global powerhouse operating in 20 countries with a €19.2 billion turnover in 2024. -In the UK & Ireland, the company delivers multi‑disciplinary projects—from town regeneration to smart energy systems. -Expertise spans technical services, facilities management, low‑carbon energy, green mobility, district energy and decentralised renewables. -Typical projects include hospital energy upgrades, heat networks at universities, public sector building retrofits and urban regeneration schemes. -A standout fact: it rebranded from ENGIE in mid‑2021 to sharpen focus and agility in technical and energy services. -Now led by a locally appointed CEO, it combines global scale with regional delivery—blending international muscle with UK‑Ireland focus.

Sector Specialisms

Security Clearance

-may require a disclosure check.