Administrative Assistant

Overview

Provide administrative support for daily operations and stakeholder relations

Key Responsibilities

• document control
• travel booking
• supply ordering
• stakeholder management
• event planning
• administrative support

Tasks

-Supporting mail distribution and courier requests. -Answering telephone calls and taking messages for manager, department, or team members. -Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office. -Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable) -Arranging travel, hotel, and car reservations and preparing travel itinerary. -Ordering office supplies for department as requested. -Supporting day-to-day operations by performing administrative tasks for manager, department, or team. -Developing and maintaining customer-focused relationships with all stakeholders. -Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.

Requirements

• word
• excel
• powerpoint
• outlook
• high school
• multitasking

What You Bring

-1 year of experience in an administrative role or equivalent technical experience. -Ability to multitask and adapt to change. -Ability to develop and maintain effective stakeholder relationships. -High school diploma. -Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. -Ability to create, edit, proofread, and format documents/presentations. -Ability to effectively handle difficult situations and remain calm under pressure. -Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset. -Excellent verbal, written and interpersonal communication skills. -Ability to act with discretion when handling confidential information.

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About Pcl Construction

-With a strong presence in North America and beyond, PCL delivers large-scale projects spanning multiple sectors. -The company is known for taking on complex, high-profile projects that challenge the limits of construction innovation. -Typical projects include hospitals, airports, skyscrapers, commercial buildings, and industrial facilities. -Their work includes projects in diverse sectors such as transportation, energy, utilities, and residential developments. -PCL is often at the forefront of cutting-edge construction technologies and project management strategies. -A unique aspect of PCL’s approach is its collaborative culture, fostering a team-based atmosphere where every member contributes to success.

Sector Specialisms