Billing Manager

Overview

Manage corporate billing, collections, reconciliations, and month‑end close tasks.

Key Responsibilities

• billing
• reconciliation
• collections
• accounts payable
• month-end
• fee uploads

Tasks

-AOC Billing: Handle all aspects of billing related to AOC (Commerce - Maintenance), including data entry, invoicing, and reconciliation. -Credit Memos:Issue and track credit memos for corporate accounts when necessary, ensuring accuracy and proper documentation. -Admin Billing: Oversee administrative billing tasks, ensuring accurate processing of internal and external invoices. -Corporate Billing: Process and manage all corporate billing tasks, ensuring invoices are generated accurately and on time for corporate clients. -Bank Reconciliation (NBT): Perform bank reconciliations for the NBT accounts to ensure all transactions are accounted for accurately. -Concur Expenses Billing:Oversee the billing and reconciliation of Concur expense reports, ensuring alignment with corporate policies and accurate expense allocation. -Insurance Claim Billing:Process billing related to insurance premiums, claims, and reimbursements, ensuring compliance with insurance policies and financial guidelines. -Ad-Hoc (Green Folder) Billing: Manage special billing requests, including handling the "Green Folder" process, which may involve unique or non-standard billing scenarios. -Management Fee Uploads:Process monthly management fee uploads, ensuring accurate and timely billing and accounting entries. -Corporate Collections: Monitor and follow up on outstanding corporate receivables, ensuring timely collections and resolution of any billing discrepancies. Report on findings for AR call with corporate. -Corporate Accounts Payable (AP):Assist with corporate accounts payable tasks, including reviewing and processing vendor invoices and payments. -Month-End Close Assistance:Support month-end close activities for corporate billing, ensuring proper accounting entries, accruals, and adjustments are made.

Requirements

• excel
• billing
• reconciliations
• strongroom
• d365
• problem solving

What You Bring

-Proficient in Microsoft Office Suite (Excel, Word, Outlook), with advanced Excel skills preferred. -Strong knowledge of billing processes and systems, including corporate billing, reconciliations, and collections. -Experience with bank reconciliations and insurance billing. -Ability to handle multiple tasks and meet deadlines in a fast-paced environment. -Knowledge of credit memo processing and corporate accounts payable functions. -Experience:Minimum of 2-3 years of experience in billing, accounts receivable, accounts payable, or a related finance/accounting role. -Problem-solving skills and ability to resolve billing issues effectively. Preferred Skills: -Familiarity with general accounting principles and month-end close processes. -Experience with billing software and financial systems (e.g., Strongroom, Metrix, MS D365) is a plus. -Strong communication skills, both written and verbal. -Familiarity with financial reporting and reconciliation processes for month-end close. -Excellent organizational skills and attention to detail.

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About Associa

-It emerged as a pioneer in comprehensive community management. -It oversees operations for homeowners associations, condos, master-planned communities, and mixed-use developments. -Its financial backbone supports large-scale budgeting, accounting, insurance, and administrative services. -Routine projects include maintenance coordination, property restoration, lifestyle programming, and financial oversight. -They’ve built a proprietary training platform, Associa University, to upskill staff and maintain service excellence. -Unusually, they've integrated social sponsorships—like youth-sports grants—to enhance neighborhood engagement.

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