Team Administrator - Billing Coordinator

Overview

Manage billing cycle, reports, and admin support for legal team.

Key Responsibilities

• billing cycle
• invoice uploads
• po management
• wip reporting
• revenue meetings
• legal bundles

Tasks

-Suggesting and implementing efficiency improvements in billing processes. -Attending revenue meetings and taking ownership of follow-up actions. -Handling narrative edits, time transfers, third-party invoice uploads, and portal submissions. -Organising legal bundles and preparing key documentation. -Coordinating travel, diary, and room bookings. -Assisting with post, scanning, copying, and archiving. -Managing lawyers’ expenses and performing ad-hoc office support tasks. -Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time. -Maintaining accurate PO records and managing client despatch and rate information. -Creating and monitoring WIP and billing reports, client time reports, and financial statements.

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Benefits

-Contributory pension of up to 5%. -Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan. -Cycle to work scheme. -Carers’ leave (up to five paid days’ leave towards caring responsibilities) -Death in service cover (4 x base salary). -Private healthcare policy -25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.

About Pinsent Masons

-Focus on innovation and client-centered solutions supporting diverse industries. -Work spans high-profile infrastructure, energy, and technology projects worldwide. -Legal expertise covers construction law to commercial contracts and dispute resolution. -Reputation for delivering complex, cross-border projects with a collaborative approach. -Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives. -Deep specialization in sectors such as energy, real estate, and transport. -Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Sector Specialisms

Interview Process

-two interview stages per vacancy. -first stage usually conducted virtually with two hiring team members. -second stage usually conducted in‑person at the office with two hiring team members.