Purchasing Coordinator

Overview

Coordinate purchasing, track orders, manage inventory, and support shop operations.

Key Responsibilities

• purchase orders
• vendor management
• inventory tracking
• quickbooks
• material staging
• cost tracking

Tasks

-Consolidate orders to leverage bulk purchasing and reduce shipping costs. -Manage warranty, RMA, and return processes with vendors. -Coordinate and place purchase orders for all materials, hardware, sheet goods, finishes, and supplies for both companies. -Use QuickBooks to create P.O.s. -Complete documents for Accounting Department. -Maintaining/updating cost of goods. -Recommend re-order points and material stocking levels. -Assist the shop with light tasks such as: -Maintain organized storage areas and logical material layout. -Kitting/staging job materials -Work directly with Director of Operations Manager to execute on buying strategy. -Track and follow up on all open orders to ensure timely delivery. -Maintain accurate and up-to-date vendor pricing, lead times, and material catalogs. -Verify timely receipt and accuracy of vendor acknowledgments. -Tool and supply restocking -Compare vendor quotes and negotiate pricing when possible. -Support for shop operations when purchasing workload is low -Communicate order status to Shop Director, Production Scheduler, and Install Teams. -Ensure purchase orders match invoices and report discrepancies. -Support the Shop Director in operational tasks to keep workflow efficient. -Compare shipments against purchase orders and packing lists. -Work with wider management team (Sales, Office, Clients and Finance) to ensure proper communication and achievement of strategic objectives. -Hold vendors responsible for charging correct prices. -Receive and inspect incoming materials for accuracy and quality. -Monitor shop stock levels (hardware, consumables, adhesives, fasteners, laminate, etc.). -Update CRM system with updates from purchasing and receiving. -Label, stage, and distribute materials to appropriate departments or job packages. -Manage receiving of parts, special orders and maintain inventory of stock items. -Track inventory, communicating delays in orders to mitigate business impact. -Maintain digital PO and material record-keeping systems. -Document damaged or missing items and communicate with vendors. -Assist with weekly cycle counts and maintain accurate inventory levels. -Assisting during bottlenecks or rush periods

Requirements

• purchasing
• inventory
• excel
• vendor negotiation
• process development
• communication

What You Bring

-Can balance desk work with hands-on tasks in the shop. -Experience in inventory management and analytics. -Works well in a fast-paced production environment. -Experience in purchasing, supply chain, or inventory control (cabinet/closet manufacturing a strong plus). -Ability to read job plans / cut lists (or willingness to learn). -Understands and manage budgets. -Strong organizational and follow-up skills. -Comfortable working with vendors, negotiating pricing, and tracking multiple orders. -Soft Skills -Ability to follow existing processes and develop new ones if necessary. -2+ years purchasing experience. -Computer skills, including a solid knowledge in Word, Excel & Outlook. -Proficient in basic computer tools (email, spreadsheets, order entry systems). -Ability to lift 30-50lbs occasionally. -Effective communicator between vendors, shop staff, and management. -Comfortable in a shop environment with materials and machinery present. -Improved vendor relationships and pricing consistency

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Benefits

-Training and skill development -Health, dental and vision insurance -Material prep -Sick and Vacation pay -401(k) Plan -Paid Holidays -Reduced shipping and purchasing costs through combined ordering -Health Savings and Flexible Spending Accounts -Full-time, year-round work -Life, Disability and Accident Insurance

About Closet Factory

-Emerging as an early pioneer in floor-based closet systems, transforming how homeowners organize spaces. -Operating from over 50 U.S. locations, blending nationwide reach with local craftsmanship. -Each project is built in-house using durable materials like laminated melamine, wood veneer, and MDF, with precision CNC cutting for a perfect fit. -Work extends beyond closets to home offices, pantries, garages, media centers, and wall beds, showcasing versatility. -Design and installation are integrated into a seamless experience, with designers guiding each build. -An exclusive relationship with Costco highlights the brand's standing, making custom storage accessible through big-box partnerships. -Fully built-to-order systems are securely anchored to the floor, accommodating wall imperfections during final fitting. -Franchisees use proprietary software and training to deliver consistent quality and design innovation tailored to lifestyles.

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