Senior Administrative Assistant

Overview

Provides administrative support to GM and managers, handling office, tenant, rent, and reporting tasks.

Key Responsibilities

• emergency system
• yardi input
• accounts payable
• accounts receivable
• utility monitoring
• access control

Tasks

-Keep Emergency Communication System for tenants and staff up to date. -Participate in annual property strategic and initiative goal setting meetings. -Coordinate before/after hour tenant or contractor requests. -Accept and document all rent payments received in management office and send to lockbox. -Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. -While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. -Organize lease files and documentation for the property in accordance with policy and procedure. -Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. -Maintain tenant contact information. -Generate and submit New Vendor request forms and W9s. -Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. -Respond promptly to customer needs and to requests for service and assistance. -Prepare correspondence as directed, tenant notices, late letters, etc. -Accounts Payable; review, code and submit invoices for payment. -General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. -Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. -Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings. -Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures. -Collect and input tenant sales into Yardi/MRI. -Submit Open/Close notices for store openings or closures. -Maintain asset register to complete personal property tax requirements. -Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. -Accounts Receivable; follow up with local/regional tenants on past due balances.

Requirements

• ms office
• yardi
• associate degree
• admin experience
• customer service
• attention to detail

What You Bring

-Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. -Strong attention to detail and ability to follow through. -Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. -Comfortable working in a fast paced, highly dynamic work environment. -Must be able and willing to work varying schedules, which may include public holidays. -Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. -Manages competing demands; able to deal with frequent change, delays, or unexpected events. -Excellent interpersonal, organizational, time management, verbal, and written communication skills. -3-5 years of Administrative / Office experience required. -Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. -Patience and listening skills to respond appropriately and interact positively with upset customers. -The employee must occasionally lift and /or move up to 30 pounds. -Yardi/MRI experience preferred. -High school diploma required. Associate degree preferred, or equivalent work experience. -Minimum of 2-3 Years of Customer Service experience required. -Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. -The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

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About Centennial

-Grew through acquisitions, expanding across 18 states. -Vertically integrated operations ensure seamless execution from asset selection to accounting. -Typical projects include open-air and enclosed shopping centers such as Bella Terra, Mission Valley, Arden Fair, and MarketFair. -Blends strategic merchandising and experiential marketing to create dynamic community hubs. -A national firm with regional offices coast-to-coast, offering local agility backed by national reach.

Sector Specialisms

Security Clearance

-all job offers are contingent on completion of a background check. -proof of eligibility to work in the united states is required.